To use the Contacts API with the Zapier App Connector, generate an API key or OAuth credentials from GHL and authorize the connection in Zapier.
In Zapier, create a new connection using the GHL credentials, select the Contacts API, and verify the connection with a test request.
Endpoints available include: GET /contacts/:contactId, GET /contacts/:contactId/tasks, GET /contacts/:contactId/tasks/:taskId, GET /contacts/:contactId/notes, GET /contacts/:contactId/notes/:id, GET /contacts/:contactId/appointments, GET /contacts/, GET /contacts/business/:businessId, and write/actions like contacts.write, POST /contacts/, PUT /contacts/:contactId, DELETE /contacts/:contactId, POST /contacts/:contactId/tasks, PUT /contacts/:contactId/tasks/:taskId, PUT /contacts/:contactId/tasks/:taskId/completed, DELETE /contacts/:contactId/tasks/:taskId, POST /contacts/:contactId/tags.
Trigger: When a contact is created or updated in GHL, pull the updated record into Airtable.
Actions: GET /contacts/:contactId to fetch details; optionally fetch related tasks, notes, and appointments to enrich Airtable records.
Method Path: GET /contacts/:contactId (and related endpoints as needed)
Key fields: contactId, name, email, phone
Trigger: Initial sync or periodic refresh.
Actions: GET /contacts/ to retrieve all contacts; map fields to Airtable.
Method Path: GET /contacts/
Key fields: contactId, fullName, company, email
Trigger: Updates to a contact’s tasks or notes.
Actions: GET /contacts/:contactId/tasks and GET /contacts/:contactId/notes to aggregate data for Airtable.
Method Path: GET /contacts/:contactId/tasks, GET /contacts/:contactId/notes
Key fields: contactId, taskId, noteId
Automate CRM workflows without writing code, reducing manual data entry and speeding up Airtable syncs.
Maintain real-time or near real-time data consistency between GHL and Airtable with reliable triggers and actions.
Scale your integration by adding more endpoints and fields as your business needs evolve.
This section defines authentication, endpoints, triggers, actions, and data mapping between GHL and the Zapier App Connector.
A person in your CRM with properties like name, email, phone, and associated records.
A discrete action to be performed for a contact, such as follow-up or reminder.
An attached piece of information or context related to a contact.
Scheduled meeting or call linked to a contact.
Stream updates from GHL to Airtable as soon as they occur, reducing latency between systems.
Filter contacts by status or tag before syncing to Airtable to keep tables clean.
Process large contact sets in manageable batches to respect rate limits and improve reliability.
Authorize the Zapier App Connector to access the GHL Contacts API using your credentials.
Select endpoints like /contacts and /contacts/:contactId and map fields to Airtable fields.
Create Zapier zaps to push/pull data and test the integration thoroughly.
GHL supports secure authentication via API keys or OAuth. Store credentials safely and rotate keys regularly. Start by testing the connection in Zapier and enabling least-privilege access so the app connector only reads or writes what is necessary. Use encrypted storage and monitor for unusual activity. If you run into issues, regenerate credentials and re-authenticate to re-establish a secure link.
Most commonly used endpoints for Airtable sync include retrieving a single contact, listing all contacts, and accessing a contact’s tasks, notes, and appointments. You can also push new contacts or update existing ones. Map the fields you need in Airtable to ensure data integrity, and use filters to limit data retrieved during initial sync.
Yes. You can scope data by using endpoint-level filters and by configuring Zapier to only pull or push records that match your criteria (e.g., by tag or status). This helps keep Airtable tables lean and avoids unnecessary API calls.
No extensive coding is required. The integration is designed as a no-code/low-code connector in Zapier. You configure connections, map fields, and build Zaps to automate data flows without writing server-side code.
Field mapping is done in Zapier when you set up the action or trigger. Choose GHL fields (e.g., contactId, name, email) and map them to corresponding Airtable fields. Validate mappings with test requests to ensure data lands in Airtable correctly.
Rate limits depend on your GHL plan and endpoint usage. If you hit limits, stagger requests, implement retries with backoff, and consider batching large data transfers to stay within quotas while keeping data fresh.
If authentication fails, re-check your API key or OAuth configuration, re-authenticate the Zapier connection, and verify that the GHL account has the necessary permissions. Review Zapier task history for error details and adjust scopes or endpoint selections as needed.
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Complete Operations Catalog - 126 Actions & Triggers
