Use your GHL API key and ensure the proper scope (contacts.readonly). For write actions, upgrade the scope and credentials as required.
Fireflies-ai authenticates to GHL using OAuth2 or an API token provided during setup. Store credentials securely and rotate regularly.
Available endpoints include: GET /contacts/:contactId; GET /contacts/:contactId/tasks; GET /contacts/:contactId/tasks/:taskId; GET /contacts/:contactId/notes; GET /contacts/:contactId/notes/:id; GET /contacts/:contactId/appointments; GET /contacts/; GET /contacts/business/:businessId; POST /contacts/; PUT /contacts/:contactId; DELETE /contacts/:contactId; POST /contacts/:contactId/tasks; PUT /contacts/:contactId/tasks/:taskId; PUT /contacts/:contactId/tasks/:taskId/completed; DELETE /contacts/:contactId/tasks/:taskId; POST /contacts/:contactId/tags
Trigger when a contact is created or updated in GHL. This keeps your Fireflies-ai records synchronized and ready for automation.
Actions: Create or update a Fireflies-ai contact, attach the GHL contactId, and trigger related automations.
GET /contacts/:contactId
contactId, email, name
Trigger when a task is created or updated for a GHL contact.
Actions: Create or update tasks in Fireflies-ai and map status, due date, and completion state.
GET /contacts/:contactId/tasks
contactId, taskId, status
Trigger when a note or appointment is added or updated for a contact in GHL.
Actions: Create notes and appointments in Fireflies-ai and attach to the corresponding GHL contact.
GET /contacts/:contactId/notes
contactId, noteId, appointmentId
Faster data synchronization between GHL and Fireflies-ai via Zapier, reducing manual updates and data drift.
Automate routine tasks, notes capture, and meeting data without writing code, improving team efficiency.
A unified view of contact activity across systems provides richer context for outreach and follow-ups.
This section defines the essential elements, processes, and mappings you’ll use to connect GHL via the Contacts API to Fireflies-ai, including endpoints, authentication, triggers, actions, and error handling.
GHL API: The programmable interface that lets you manage contacts, tasks, notes, and other resources in GHL.
Zapier App Connector: The no-code bridge that enables linking GHL with Fireflies-ai using triggers and actions.
Contact: A person stored in GHL’s CRM with fields like name, email, phone, and owner assignment.
OAuth2: Authorization framework used to grant access tokens for API operations securely.
As interactions occur in Fireflies-ai, enrich GHL contact records with new fields like engagement score and last contact date.
Suggest and create tasks in Fireflies-ai driven by GHL activity and lifecycle events.
Attach meeting summaries from Fireflies-ai to GHL contact notes for richer context.
Create or retrieve your GHL API key with the required scope; set up OAuth or API token in Fireflies-ai.
Choose endpoints from the list (contacts, tasks, notes, appointments) and map triggers to Fireflies-ai actions.
Run tests, validate data mappings, and deploy to production with monitoring.
Authentication to the GHL Contacts API should be done using your GHL API key or OAuth credentials. Ensure you grant the required scope (contacts.readonly) for read operations and upgrade to a write-enabled scope if you need to create, update, or delete data. Regularly rotate credentials and store them securely in your Zapier connection settings. Use OAuth2 with refresh tokens where possible to minimize disruptions during automated runs.
Typically you’ll use GET /contacts/:contactId to read contact data, GET /contacts/:contactId/tasks to fetch tasks, and GET /contacts/:contactId/notes for notes. For creating or updating records, you may use POST /contacts/ and PUT /contacts/:contactId; you can also manage tasks and notes via the corresponding endpoints. Map fields between systems carefully (e.g., name, email, status) and test mappings with sample data to ensure accuracy.
Yes, you can write data to GHL from Fireflies-ai, but you must configure a write-enabled scope (contacts.write) and ensure you have proper permissions. Use endpoints like POST /contacts/, PUT /contacts/:contactId, POST /contacts/:contactId/tasks, and POST /contacts/:contactId/tags. Always test in a sandbox or development environment before going live; be mindful of rate limits and conflict resolution.
Access to GHL API is determined by your GHL plan; some endpoints may be restricted to higher tiers. If you encounter limitations, verify your plan features and API access level with your account admin. Zapier integration may require a paid plan to handle premium connectors or higher task executions; check your account plan and the connector quotas in Zapier.
To map fields, define a field mapping between GHL contact fields (name, email, phone) and Fireflies-ai fields; use a data transformation step if needed. Keep mappings aligned with your schema changes to avoid data drift. Test with multiple sample contacts to confirm mappings handle edge cases like multiple emails or missing fields.
If a sync fails, check the error message, verify credentials, and retry with backoff. Use Zapier task history and GHL API responses to diagnose issues. Implement idempotency where possible to avoid duplicates; set up retry policies and monitor for repeated failures to catch systemic problems early.
Error logs can be found in your Zapier task history and GHL API response logs. Review the exact API responses for clues. Enable verbose logging in Fireflies-ai app settings and set up alerts for repeated failures; use test mode to validate changes before production.
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Complete Operations Catalog - 126 Actions & Triggers
