Use the standard API credentials provided for the Contacts API. The GHL API name is Contacts API and the scope is defined as contacts.readonly for read access. Keep your credentials secure and rotate keys regularly.
Gymdesk authenticates to the Contacts API using the credentials issued by GHL. Store tokens securely, follow best practices for secret management, and use token refresh flows to maintain uninterrupted access.
Available endpoints include: GET /contacts/:contactId, GET /contacts/:contactId/tasks, GET /contacts/:contactId/tasks/:taskId, GET /contacts/:contactId/notes, GET /contacts/:contactId/notes/:id, GET /contacts/:contactId/appointments, GET /contacts/, GET /contacts/business/:businessId, permissions like contacts.write, POST /contacts/, PUT /contacts/:contactId, DELETE /contacts/:contactId, POST /contacts/:contactId/tasks, PUT /contacts/:contactId/tasks/:taskId, PUT /contacts/:contactId/tasks/:taskId/completed, DELETE /contacts/:contactId/tasks/:taskId, and POST /contacts/:contactId/tags. Use these to build robust two way data flows between Gymdesk and the GHL Contacts API.
Trigger: a contact is updated in Gymdesk or a new contact is created in Gymdesk.
Actions: upsert the contact in GHL, synchronize tasks, and pull related notes to Gymdesk.
Method paths to use include PUT /contacts/:contactId, POST /contacts/, and GET /contacts/:contactId/tasks
Key field mappings include email, full name, and phone number for reliable matching.
Trigger: a new contact is created in Gymdesk from a lead form.
Actions: create or update a corresponding contact in GHL, set up initial tasks, and schedule follow up reminders.
Recommended paths include POST /contacts/ and PUT /contacts/:contactId to keep both systems aligned.
Key fields to map are email, lead source, and company name.
Trigger: a note or appointment is added in GHL for a contact.
Actions: sync notes and appointment details to Gymdesk under the related contact record.
Use GET /contacts/:contactId/notes and GET /contacts/:contactId/appointments for retrieval and map to Gymdesk notes and calendar items.
Map note content, date, and appointment time with the contact identifier.
No code needed means faster setup and lower maintenance while still getting synced data between Gymdesk and the Contacts API.
Automate routine workflows such as lead capture, contact updates, and task creation with real time data synchronization.
Centralized insight with a single source of truth for contacts, tasks, notes, and appointments across both systems.
A quick glossary of terms used in this guide to help you understand how the integration works.
A specific URL path that performs an action or returns data in the REST API.
A token used to authorize API requests. It is included in the Authorization header as Bearer
An authorization framework that allows applications to obtain limited access tokens on behalf of a user.
A mechanism for one system to send real time data to another when an event occurs.
Aggregate contact interactions, notes, and tasks from both GHL and Gymdesk into a single timeline for clarity.
Automatically generate follow up tasks in Gymdesk when a contact event occurs in GHL to keep outreach timely.
Use webhooks to trigger real time actions in Gymdesk such as reminders, notes creation, and calendar updates.
Generate API keys or OAuth credentials for the Contacts API and note the CREDENTIALS details required by Gymdesk.
Set up endpoint paths and map fields such as email, name, and phone between GHL and Gymdesk.
Run test calls, verify data integrity, and monitor for sync failures before going live.
The Contacts API for Gymdesk uses a read only scope for initial setup to ensure safe access. You may request additional permissions if needed. Always limit tokens to the minimum scope required for your use case. This helps protect contact data while enabling syncing between Gymdesk and GHL.
Yes. Depending on the permissions granted, you can perform write operations such as creating or updating contacts and tasks. Use the appropriate endpoints like POST /contacts/ and PUT /contacts/:contactId to push data from Gymdesk to GHL.
Start with GET /contacts/:contactId to pull contact details, GET /contacts/:contactId/tasks to pull task data, and GET /contacts/:contactId/notes to pull notes. These endpoints enable a basic two way view and serve as a foundation for deeper syncing.
Credentials should be stored securely using your platform’s secret management. Use token rotation, restrict access to keys, and follow best practices for handling API keys and OAuth tokens.
When conflicts occur, implement a clear data precedence rule. Usually the system designated as the source of truth wins, and the other system updates accordingly to reflect that data. You can also implement timestamps to resolve conflicts automatically.
You can start with a low code or no code approach by using prebuilt connectors and webhooks. Some steps may require basic configuration, but heavy coding is not required for the core sync.
The API endpoint documentation for the Contacts API is available in the developer portal associated with your GHL account. Look for sections on endpoints, authentication, and example requests to get started.
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