Use your API credentials and the defined scope (contacts.readonly) to securely access Contacts API data from GymFlow. Keep tokens confidential and rotate them regularly.
Enable API access in GymFlow and authorize the app to read contact data from the Contacts API with the required permissions.
– GET /contacts/:contactId – GET /contacts/:contactId/tasks – GET /contacts/:contactId/tasks/:taskId – GET /contacts/:contactId/notes – GET /contacts/:contactId/notes/:id – GET /contacts/:contactId/appointments – GET /contacts/ – GET /contacts/business/:businessId – GET /contacts/:contactId – POST /contacts/ – PUT /contacts/:contactId – DELETE /contacts/:contactId – POST /contacts/:contactId/tasks – PUT /contacts/:contactId/tasks/:taskId – PUT /contacts/:contactId/tasks/:taskId/completed – DELETE /contacts/:contactId/tasks/:taskId – POST /contacts/:contactId/tags
When a contact is updated or created in GymFlow
Create or update the corresponding contact in Contacts API and refresh related tasks and notes
GET /contacts/:contactId
contactId, email, phone
When a contact tag is added or removed in GymFlow
Update tags in Contacts API to reflect segmentation changes
POST /contacts/:contactId/tags
contactId, tags
When a task or note is created or updated in GymFlow
Create or update tasks and notes in Contacts API for complete activity history
POST /contacts/:contactId/tasks
contactId, taskId, title, status
Instant, automated data synchronization without manual imports or exports
Automated task, note, and appointment updates across platforms
Centralized insights for engagement, follow-ups, and reporting
Key elements include API endpoints, authentication, triggers, actions, and payloads. This glossary helps you understand how they fit together.
A specific URL and HTTP method used to perform an action against a service.
A callback mechanism that notifies your app of events in real-time.
The process of proving identity and authorizing access to resources.
The data sent in API requests and responses.
Create a new GymFlow contact and trigger a welcome task in Contacts API when a lead signs up.
Tag contacts in GymFlow based on engagement; mirror tags in Contacts API for segmentation.
Consolidate tasks, notes, and appointments into a unified GymFlow dashboard sourced from Contacts API.
Collect API credentials and confirm scope is set to contacts.readonly for safe access.
Authorize GymFlow to access Contacts API data using the approved permissions.
Select the necessary endpoints and set up automations for syncing contacts, tasks, notes, and tags.
Sync limits depend on your plan and rate limits of the Contacts API. In most configurations you can scale by batching syncs or using incremental updates. If you expect high volume, consider staggered sync schedules and monitoring.
Yes. You can map which fields to transfer and set rules for field merging. Custom mappings, optional fields, and fallback values help tailor the data to GymFlow needs.
Yes. Webhooks and polling can be configured so updates in GymFlow or Contacts API push changes to the other system in near real-time depending on your setup.
For basic sync, start with GET /contacts/:contactId, GET /contacts/:contactId/tasks, and POST /contacts/:contactId/tasks to cover core data and activities.
Deleting a contact in GymFlow can trigger a corresponding deletion or archival in Contacts API, depending on your automation rules. Consider soft deletes to preserve history.
Due to high volume, we will be upgrading our server soon!
Complete Operations Catalog - 126 Actions & Triggers
