Authenticate requests with a valid access token scoped to contacts.readonly. Use the OAuth flow to obtain consent, then supply the token in request headers.
Configure the Zapier App Connector in Hostfully to use the GHL access token. Refresh tokens as needed and limit access to the required scope.
Endpoints covered include: GET /contacts/:contactId; GET /contacts/:contactId/tasks; GET /contacts/:contactId/tasks/:taskId; GET /contacts/:contactId/notes; GET /contacts/:contactId/notes/:id; GET /contacts/:contactId/appointments; GET /contacts/; GET /contacts/business/:businessId; POST /contacts/; PUT /contacts/:contactId; DELETE /contacts/:contactId; POST /contacts/:contactId/tasks; PUT /contacts/:contactId/tasks/:taskId; PUT /contacts/:contactId/tasks/:taskId/completed; DELETE /contacts/:contactId/tasks/:taskId; POST /contacts/:contactId/tags
Trigger: When a contact is created or updated in GHL, retrieve its details to populate Hostfully fields.
Actions: Use GET /contacts/:contactId to pull data and map fields such as name, email, phone, and custom fields into Hostfully records.
GET /contacts/:contactId
Key fields: contactId, name, email, phone, customFields
Trigger: Sync a contact’s tasks to reflect updates in Hostfully.
Actions: Create or update tasks with POST /contacts/:contactId/tasks and PUT /contacts/:contactId/tasks/:taskId.
POST /contacts/:contactId/tasks; PUT /contacts/:contactId/tasks/:taskId
Key fields: contactId, taskId, title, dueDate, status
Trigger: Attach notes or schedule appointments to keep a complete activity history in both systems.
Actions: Add notes via POST /contacts/:contactId/notes; manage tags via POST /contacts/:contactId/tags; fetch or schedule appointments with GET /contacts/:contactId/appointments.
POST /contacts/:contactId/notes; POST /contacts/:contactId/tags; GET /contacts/:contactId/appointments
Key fields: contactId, noteId, tagId, appointmentId
Centralized contact data across Hostfully and GHL enables unified workflows without custom coding.
Automated task creation and updates based on actions in either system streamline processes.
Fast access to notes, tags, and appointments improves team collaboration and response times.
Key elements: endpoints, authentication flow, data mapping, and error handling. Core processes: authorize, fetch, map fields, and sync data between Hostfully and GHL.
Application Programming Interface: a set of rules that lets software applications talk to each other.
A specific URL path and HTTP method used to access a resource in an API.
OAuth is an authorization framework for obtaining limited access tokens on behalf of a user.
A token that grants temporary access to API resources, used to authenticate requests.
Whenever a new Hostfully contact is added, automatically create a corresponding GHL contact to keep records in sync.
When a contact is updated in GHL, push changes to Hostfully to maintain consistent data.
Provide a unified search experience by indexing contacts, notes, and tasks from both systems.
Obtain a GHL API key or OAuth tokens and the required scope for contacts.readonly.
Set up the Zapier connector to authorize and map fields between Hostfully and GHL’s Contacts API.
Run tests, validate data sync, monitor logs, and deploy to production.
You can set up the connection with no custom coding by using the Zapier App Connector to map fields and configure triggers. The visual editor handles authentication, data mapping, and error handling. For advanced flows, light scripting can be added, but it is not required for a basic sync. No-code options let you build reliable automations quickly, reducing setup time and maintenance.
The Contacts API provides access to contacts, their tasks, notes, appointments, and tags, plus related business associations. You can pull individual contact records, retrieve associated tasks and notes, and fetch activity histories. You can also create or update contacts and tasks as part of your flows. Data mapping allows you to align fields like name, email, phone, and custom fields with Hostfully.
Authentication uses a valid access token scoped to contacts.readonly. Perform the OAuth flow to obtain the token, then include it in API requests. Token refresh and secure storage are recommended to maintain uninterrupted access. Always apply the principle of least privilege by requesting only the scope you need.
Yes. The API supports creating and updating contacts, tasks, notes, and tags from Hostfully. Use POST for creates and PUT for updates, ensuring you map fields correctly to avoid data mismatches. Implement proper error handling to manage conflicts or missing fields gracefully.
Test the connection using sandbox/test endpoints or a small subset of records. Validate authentication, data mapping, and trigger flows. Monitor logs for errors and iterate until the data sync behaves as expected. After successful tests, deploy to production with monitoring in place.
Rate limits depend on GHL’s policies for the Contacts API. Plan for retries and exponential backoff in case of transient errors. Use efficient polling practices and avoid excessive requests by batching where possible. Consider caching frequently accessed data to minimize repeated calls.
Documentation for the Contacts API and endpoint references can be found in the GHL developer docs or API reference pages. The Zapier App Connector documentation also provides step-by-step setup for mapping fields and configuring triggers. Always verify the latest version and any deprecation notices when building automations.
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Complete Operations Catalog - 126 Actions & Triggers
