Use the OAuth 2.0 flow or API keys provided for your GHL app to obtain access tokens. Keep tokens secure and refresh them before expiry. Scope for this integration is ‘contacts.readonly’ to start.
LaunchList stores and passes credentials securely to GHL endpoints. Use token rotation and encrypted storage, and ensure your app’s Zapier connection is authorized.
GET /contacts/:contactId; GET /contacts/:contactId/tasks; GET /contacts/:contactId/tasks/:taskId; GET /contacts/:contactId/notes; GET /contacts/:contactId/notes/:id; GET /contacts/:contactId/appointments; GET /contacts/; GET /contacts/business/:businessId; contacts.write; POST /contacts/; PUT /contacts/:contactId; DELETE /contacts/:contactId; POST /contacts/:contactId/tasks; PUT /contacts/:contactId/tasks/:taskId; PUT /contacts/:contactId/tasks/:taskId/completed; DELETE /contacts/:contactId/tasks/:taskId; POST /contacts/:contactId/tags
Trigger: When a contact is created or updated in LaunchList.
Actions: Create or update the corresponding contact in GHL via POST /contacts/ or PUT /contacts/:contactId. Map core fields like email, name, and phone.
POST /contacts/ or PUT /contacts/:contactId
email, firstName, lastName, phone, id
Trigger: A new or updated note or task in GHL is detected.
Actions: Create or update corresponding notes and tasks in LaunchList.
POST /contacts/:contactId/notes; POST /contacts/:contactId/tasks; PUT /contacts/:contactId/notes/:id; PUT /contacts/:contactId/tasks/:taskId
contactId, noteId, taskId, content, title
Trigger: Update in either system should reflect in the other.
Actions: Pull latest fields from GHL (GET /contacts/:contactId) and push updates to LaunchList; keep mappings in sync.
GET /contacts/:contactId
contactId, email, name, phone, customFields
Automate data sync between LaunchList and the GHL Contacts API without writing code.
Improve data accuracy with real-time updates across apps.
Leverage LaunchList workflows to trigger actions in GHL and keep records consistent.
Core elements include Contacts, Tasks, Notes, and Appointments. Processes cover authentication, data mapping, endpoint usage, and automation workflows.
A person in your CRM with identifying information such as name, email, and phone.
A text entry attached to a contact used for history or context.
An actionable item linked to a contact, with status and due date.
A scheduled meeting or call linked to a contact.
When a new contact is added in LaunchList, automatically create or update the corresponding contact in GHL via POST /contacts/ or PUT /contacts/:contactId, syncing core fields.
Automatically mirror tasks and notes between GHL and LaunchList using the relevant endpoints (GET/POST/PUT for notes and tasks).
Pull latest contact fields from GHL and update LaunchList profiles, ensuring data consistency across platforms.
Obtain access tokens for GHL and connect LaunchList’s Zapier app; configure scopes (contacts.readonly).
Choose endpoints (e.g., GET /contacts/:contactId, POST /contacts/, etc.) and map fields such as name, email, and phone to LaunchList fields.
Create Zapier zaps or workflows to perform syncs across Contacts, Tasks, Notes, and Appointments as needed.
Begin with the core endpoints to establish a connection and verify data flow. Use GET /contacts/:contactId to pull contact records and POST /contacts/ or PUT /contacts/:contactId to create or update records in GHL, then map key fields like name, email, and phone to LaunchList. Test calls in Zapier or a sandbox environment to confirm data accuracy and field mappings. Next, extend the integration to include tasks, notes, and appointments as needed, handling errors gracefully and setting up retries where appropriate.
For a basic sync, you need core read and write endpoints: GET /contacts/:contactId to read, POST /contacts/ or PUT /contacts/:contactId to create or update. If you need lists, use GET /contacts/ and then loop through results. Ensure field mappings for email, name, and phone are consistent between systems, and monitor responses to handle conflicts or duplicates.
You can often accomplish this with no-code tools like Zapier using prebuilt actions and webhooks. More complex logic can require light scripting or custom mappings, but many common flows (contact sync, note/task propagation) work well with standard Zapier actions.
Authentication typically uses tokens obtained via OAuth 2.0 or API keys. Store tokens securely in your app, rotate them regularly, and implement token refresh. Limit token exposure by using secure connectors and never embedding secrets in client-side code. In Zapier, rely on the built-in authentication options and test the connection thoroughly before enabling writes.
Yes. You can set up bidirectional syncing for notes and tasks by implementing endpoints for both directions (notes/tasks in GHL and in LaunchList). Use consistent field mappings and conflict resolution rules to prevent data overwrites. Regularly audit synced records to maintain data integrity.
If a contact is deleted in one system, you should decide whether to propagate that delete to the other system or to keep a soft-delete flag. Implement a policy to avoid orphaned records, and consider archiving or marking the contact as inactive in the opposite system rather than permanently deleting.
Rate limits vary by API plan. Review GHL’s documentation for quotas and retry guidelines. Build idempotent requests where possible and implement exponential backoff for failed calls to avoid throttling and ensure reliable syncing.
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Complete Operations Catalog - 126 Actions & Triggers
