Use your GHL API token with the Contacts API endpoints. Include an Authorization header with a Bearer token and scope of contacts.readonly to begin. Store tokens securely and rotate them regularly.
Connect Zapier App Connector to your GHL account using OAuth or a supported API key flow. Ensure the redirect URL is whitelisted and scopes match your needs for read or write access.
GET /contacts/:contactId — retrieve a single contact. GET /contacts/:contactId/tasks — list tasks for a contact. GET /contacts/:contactId/tasks/:taskId — get a specific task. GET /contacts/:contactId/notes — list notes for a contact. GET /contacts/:contactId/notes/:id — get a note. GET /contacts/:contactId/appointments — retrieve contacts’ appointments. GET /contacts/ — list contacts. GET /contacts/business/:businessId — list contacts for a business. POST /contacts/ — create a new contact. PUT /contacts/:contactId — update a contact. DELETE /contacts/:contactId — delete a contact. POST /contacts/:contactId/tasks — create a task. PUT /contacts/:contactId/tasks/:taskId — update a task. PUT /contacts/:contactId/tasks/:taskId/completed — mark a task as completed. DELETE /contacts/:contactId/tasks/:taskId — delete a task. POST /contacts/:contactId/tags — add tags to a contact.
Triggered when a contact is created or updated in the Contacts API.
Actions include GET /contacts/:contactId, GET /contacts/:contactId/tasks, GET /contacts/:contactId/notes, and GET /contacts/:contactId/appointments to assemble a full contact profile.
GET /contacts/:contactId
contactId (and related lookup fields such as businessId if needed)
Triggered by new task creation in the source app or by a task status change.
Actions: POST /contacts/:contactId/tasks, PUT /contacts/:contactId/tasks/:taskId, PUT /contacts/:contactId/tasks/:taskId/completed.
POST /contacts/:contactId/tasks
contactId, taskId (when updating), title, dueDate, status
Triggered when a tag is added to or removed from a contact in Zapier.
Actions: POST /contacts/:contactId/tags.
POST /contacts/:contactId/tags
contactId, tag
Speed: Build powerful automations without writing code, reducing time to value.
Data coherence: Keep contacts, tasks, notes and appointments in sync across systems.
Extensibility: Easily extend workflows with triggers, filters, and actions.
Definitions for common terms used when integrating the Contacts API with the Zapier App Connector.
A contact is an individual or organization stored in your CRM with identifiable attributes (name, email, phone, company) used to drive interactions.
A task is a to-do item associated with a contact, including title, due date, and completion status.
Notes are free-form records attached to a contact that capture context, activities, or history.
An appointment represents a scheduled meeting or call linked to a contact.
Automatically fetch new contact details, assign onboarding tasks, and capture notes as part of a streamlined onboarding workflow.
When a new ticket is created, create/update a contact task, and tag priority for faster resolution.
Schedule upcoming appointments and attach notes ahead of quarterly account reviews.
Obtain a GHL API key with the required scope, then authorize the Zapier App Connector.
Map the necessary endpoints (GET, POST, PUT, DELETE) to your workflows.
Create Zapier zaps that trigger on contact events and perform actions.
Rate limits do apply to the Contacts API and depend on your plan and token. If you hit limits, consider batching requests or caching results where appropriate. For high-volume needs, request elevated quotas from your GHL admin or partner manager.
Contacts expose standard fields such as name, email, phone, company, and lifecycle status. Depending on your account configuration, you may also access custom fields and related records like notes and tasks.
Yes. You can create and update tasks with POST /contacts/:contactId/tasks and modify them with PUT /contacts/:contactId/tasks/:taskId. You can also mark tasks complete with PUT /contacts/:contactId/tasks/:taskId/completed and assign tags with POST /contacts/:contactId/tags.
OAuth is supported by the Zapier App Connector workflow. You can also use API keys in some setups. Ensure the selected flow matches your security requirements and your team’s preferences.
Testing endpoints in a sandbox or using a test environment helps verify authentication and data mapping. Use sample contactIds and mock responses to validate your Zaps before going live.
Notes can be retrieved via GET /contacts/:contactId/notes. Creation is not shown in the endpoint list, so verify with your integration architect or consider extending the API with a notes create endpoint if needed.
Read scope allows viewing data; write scope enables creating and updating records. For most automation tasks, start with read-only to test, then request write access as needed.
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