To access the Contacts API through the Zapier App Connector, configure a secure API key or OAuth token in GHL and connect the account in Zapier. Test permissions and ensure scopes (readonly) match your automation needs.
In Zapier, connect the Zapier App Connector to your GHL account. Store credentials securely and enable required scopes for contacts operations such as read and write.
GET /contacts/:contactId; GET /contacts/:contactId/tasks; GET /contacts/:contactId/tasks/:taskId; GET /contacts/:contactId/notes; GET /contacts/:contactId/notes/:id; GET /contacts/:contactId/appointments; GET /contacts/; GET /contacts/business/:businessId; contacts.write; POST /contacts/; PUT /contacts/:contactId; DELETE /contacts/:contactId; POST /contacts/:contactId/tasks; PUT /contacts/:contactId/tasks/:taskId; PUT /contacts/:contactId/tasks/:taskId/completed; DELETE /contacts/:contactId/tasks/:taskId; POST /contacts/:contactId/tags
Trigger: A contact is created or updated in Contacts API. Zapier fetches the record to start your automation.
Actions: Create or update contact in your destination apps; pull related tasks and notes for context.
Method Path: GET /contacts/:contactId and GET /contacts/:contactId/tasks to retrieve data.
Key fields: id, name, email, phone, company, tags.
Trigger: New or due tasks in Contacts API.
Actions: Create tasks via POST /contacts/:contactId/tasks; mark completed via PUT /contacts/:contactId/tasks/:taskId/completed.
Method Path: POST /contacts/:contactId/tasks and PUT /contacts/:contactId/tasks/:taskId/completed.
Key fields: taskId, title, dueDate, status.
Trigger: Notes added or tags updated in Contacts API.
Actions: Add tags via POST /contacts/:contactId/tags; fetch notes via GET /contacts/:contactId/notes.
Method Path: POST /contacts/:contactId/tags and GET /contacts/:contactId/notes.
Key fields: noteId, note, timestamp, tags.
No-code automation: Use visual builders to automate data flows between GHL and your apps.
Centralized data across tools: Keep contacts, tasks, notes, and tags in sync without custom code.
Fast setup and easy maintenance: Adjust workflows through the Zapier UI as needs evolve.
Key data elements include contacts, tasks, notes, appointments, and tags. Processes cover authentication, endpoint usage, field mapping, and error handling.
GHL API: The API provided by GHL that exposes endpoints for contacts, tasks, notes, appointments, and more.
Trigger: An event in GHL or the app that starts an automation.
Endpoint: A specific URL on the GHL API used to perform a defined action.
Authentication: The method (API key, OAuth) used to prove identity and gain access to API resources.
Route new or updated contacts to the right owner teams based on tags, then trigger follow-up tasks or notifications.
Create a sequence of tasks tied to contact events to guide reps through a sales process.
Sync notes to ensure teammates have context when engaging with contacts.
Generate or obtain API credentials for GHL and authorize the Zapier App Connector to access Contacts data.
Select triggers (contact created/updated) and actions (update contact, create task, add note) in your Zap.
Test the workflow, verify data flow for contacts, tasks, notes, and tags, then deploy to production.
No coding is required. The Zapier App Connector provides triggers and actions that connect directly to the GHL Contacts API. Use simple UI to map fields and set up workflows. In cases where you need conditional logic, you can combine steps, filters, and paths to tailor the automation without writing code.
The available endpoints include retrieving contacts, tasks, notes, appointments, and business data, as well as creating and updating records. You can view and test each endpoint within the Zapier app editor. For syncing, start with read endpoints and then use write endpoints to push updates back to your systems.
Security is handled via OAuth or API keys between GHL and Zapier. Tokens are stored securely within each platform. Rotate credentials regularly and follow best practices: use HTTPS, limit scopes to necessary permissions, and monitor usage with logs.
Yes. Zapier provides test modes to run triggers and actions with sample data, allowing you to verify mappings without affecting real records. Use a sandbox or test account if available.
Yes. Field mapping lets you align GHL contact fields (name, email, phone) with fields in your destination apps. You can add transforms to ensure data formats match requirements.
Rate limits depend on your GHL plan and endpoints used. Expect quotas per minute or per token. If limits are reached, implement batching, backoff strategies, or staggered triggers to maintain reliability.
Review error messages in Zapier task history and GHL API responses to identify issues. Common causes include invalid mappings, missing required fields, or expired credentials; re-authenticate if needed.
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