Use your GHL API credentials in requests; add your API key to the Authorization header as a Bearer token or as required by your app. Keep credentials secure and rotate regularly.
In PaintScout, configure API access by entering your GHL API key and selecting the Contacts API scope (contacts.readonly). Test with a sample contact to verify permissions.
GET /contacts/:contactId – Retrieve a single contact by ID GET /contacts/:contactId/tasks – List tasks for a contact GET /contacts/:contactId/tasks/:taskId – Get a specific task GET /contacts/:contactId/notes – List notes for a contact GET /contacts/:contactId/notes/:id – Get a specific note GET /contacts/:contactId/appointments – Retrieve appointments for a contact GET /contacts/ – List all contacts GET /contacts/business/:businessId – Get contacts by business contacts.write – Permission to write contacts (scope) POST /contacts/ – Create a new contact PUT /contacts/:contactId – Update a contact DELETE /contacts/:contactId – Delete a contact POST /contacts/:contactId/tasks – Create a task for a contact PUT /contacts/:contactId/tasks/:taskId – Update a task PUT /contacts/:contactId/tasks/:taskId/completed – Mark a task as completed DELETE /contacts/:contactId/tasks/:taskId – Delete a task POST /contacts/:contactId/tags – Add tags to a contact
Trigger: when a contact is updated in PaintScout or a new contact is created, fetch data via GET /contacts/:contactId to ensure PaintScout has the latest details.
Actions: update or create contact in PaintScout, create tasks, notes, or appointments as needed.
Primary method: GET /contacts/:contactId
Key fields: contactId, name, email, phone, tags, last_modified
Trigger: when tasks are updated or new notes are added in PaintScout, fetch via GET /contacts/:contactId/tasks and GET /contacts/:contactId/notes.
Actions: sync tasks and notes back to PaintScout, create new tasks, mark completed using PUT/DELETE.
Primary methods: GET /contacts/:contactId/tasks, GET /contacts/:contactId/notes
Key fields: contactId, taskId, noteId, status
Trigger: appointment changes from PaintScout to reflect in GHL via GET /contacts/:contactId/appointments
Actions: create/update appointments, associate with business; update contact timeline.
Primary method: GET /contacts/:contactId/appointments
Key fields: contactId, appointmentId, date, status
No-code data sync reduces manual data entry between PaintScout and your contacts.
Automated triggers and actions speed up workflows without writing code.
A unified view of contacts, tasks, notes, and appointments helps teams collaborate.
This glossary defines common terms and core processes used in the PaintScout + Contacts API integration.
People stored in the system with identity data such as name, email, and phone.
To-dos linked to a contact to track work items and follow-ups.
Text notes attached to a contact to capture context and history.
Scheduled meetings or calls associated with a contact.
Pull new contact data via GET /contacts/:contactId and trigger personalized emails or tasks to move leads through the funnel.
Sync appointments to PaintScout and schedule reminders automatically to reduce no-shows.
Aggregate notes, tasks, and appointments into a single view per contact for faster context switching.
Register your app in the GHL developer portal and generate an API key with the contacts.readonly scope.
Add the needed endpoints in your app, ensure proper authentication, and set rate limits.
Test in a staging environment, validate data mappings, and monitor sync logs before going live.
The GHL Contacts API supports token-based authentication; use API keys or OAuth where available. Store credentials securely and rotate them regularly. For each request, include your token in the Authorization header as a Bearer token. Follow best practices to minimize exposure and keep access restricted to the required scope. If your integration requires multiple endpoints, consider creating separate keys for development and production environments to prevent cross-environment leaks.
The contacts.readonly scope provides read access to contact data, including reading contact details, tasks, notes, and appointments. If you need to create or modify records, request an expanded scope such as contacts.write. Always apply the principle of least privilege and request only the access you need.
Rate limits vary by plan and endpoint. Expect some throttling on high volumes; monitor response headers for remaining quota and reset times. Implement exponential backoff and caching where appropriate to minimize repeated calls. For critical integrations, consider batching requests and staggering polls to stay within limits.
Map core fields between PaintScout and the Contacts API (e.g., name, email, phone) to corresponding fields in your app. Use endpoints that read or write these fields to keep data aligned, and use consistent ID handling (contactId) to track records across systems.
When conflicts occur, adopt a clear conflict resolution policy (e.g., last-write-wins or merge with audit trails). Maintain logs of changes and timestamps so you can reconstruct the data timeline and resolve discrepancies quickly.
Webhooks can provide near real-time updates, but you can also poll endpoints if webhooks aren’t available. Consider combining both approaches for reliability: use webhooks for real-time events and periodic polls for background reconciliation.
If you need assistance, start with the developer docs and endpoint reference. For advanced support, contact Rankr’s technical team or your preferred integration partner. We provide example code, troubleshooting tips, and best-practice guides.
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