To work with the GHL Contacts API, grant your integration access with the specified scope: contacts.readonly. Use your GHL API keys or OAuth tokens as required by your setup, and keep credentials secure.
Pic-Time authentication is handled through the Zapier App Connector. Connect your Pic-Time account within Zapier, authorize access, and let the connector manage tokens automatically.
– GET /contacts/:contactId — fetch a single contact – GET /contacts/:contactId/tasks — list a contact’s tasks – GET /contacts/:contactId/tasks/:taskId — one task detail – GET /contacts/:contactId/notes — list notes for a contact – GET /contacts/:contactId/notes/:id — a note detail – GET /contacts/:contactId/appointments — fetch contact appointments – GET /contacts/ — list all contacts – GET /contacts/business/:businessId — list contacts by business – POST /contacts/ — create a contact – PUT /contacts/:contactId — update a contact – DELETE /contacts/:contactId — delete a contact – POST /contacts/:contactId/tasks — create a task for a contact – PUT /contacts/:contactId/tasks/:taskId — update a task – PUT /contacts/:contactId/tasks/:taskId/completed — mark task complete – DELETE /contacts/:contactId/tasks/:taskId — delete a task – POST /contacts/:contactId/tags — add a tag to a contact
Trigger when Pic-Time creates or updates a contact and push changes immediately to GHL using GET/PUT calls to the Contacts endpoints.
Actions: create or update a contact, attach related tasks or notes, and optionally update tags.
Method path: GET /contacts/:contactId to fetch, then PUT /contacts/:contactId to update.
Key fields: contactId, email, firstName, lastName, phone
Trigger on a daily/weekly schedule to batch-sync Pic-Time contacts to GHL in manageable chunks.
Actions: batch create/update of multiple contacts via POST /contacts/ with a merged payload.
Method path: POST /contacts/ for bulk upsert operations.
Key fields: contactId, email, firstName, lastName
Trigger when Pic-Time assigns or updates tasks for a contact and reflect those changes in GHL.
Actions: create or update tasks, mark as completed, or delete tasks as needed.
Method path: POST /contacts/:contactId/tasks and PUT /contacts/:contactId/tasks/:taskId
Key fields: contactId, taskId, taskTitle, dueDate, status
No-code setup lets you automate data flow without custom development, saving time and cost.
Real-time or scheduled sync ensures data stays consistent across Pic-Time and GHL.
Centralized workflow via Zapier App Connector simplifies monitoring and maintenance.
This glossary defines core terms and processes used when integrating Pic-Time with the GHL Contacts API via the Zapier App Connector.
A set of endpoints that allow applications to communicate and perform actions programmatically.
A notifier that sends real-time data to another system when a specific event occurs.
A specific URL in an API that performs a defined operation when called.
The process of verifying identity to access an API, typically via tokens or OAuth.
Automatically enrich Pic-Time contact records in GHL with key fields such as tags and notes when a contact is created or updated.
Create a cadence of tasks in GHL based on Pic-Time events, enabling follow-ups and content updates.
Link Pic-Time appointment data to GHL contacts to keep engagement activities synchronized across platforms.
Obtain your GHL API credentials with the required scope and ensure you have a valid Pic-Time account connected in Zapier.
In Zapier, add the Pic-Time connector, authorize access, and select the Contacts API as the target.
Map Pic-Time fields to GHL contact fields, configure triggers and actions, and run tests to verify data integrity.
No coding is required. The Zapier App Connector provides a visual workflow builder to connect Pic-Time with the GHL Contacts API. You can configure triggers and actions without writing code. For advanced needs, you can still customize payloads within Zapier using built-in utilities. If you need a quick start, use the pre-mapped templates in Zapier and adjust fields as needed.
Yes, you can enable real-time syncing by triggering on Pic-Time events and updating GHL contacts immediately via the API. Real-time flow may depend on rate limits and API responsiveness. Alternatively, you can schedule periodic syncs if real-time latency is not critical for your workflow.
Typical synced fields include contactId, email, firstName, lastName, and phone, plus associated tasks, notes, and tags when configured. Custom mappings can be added in Zapier to cover additional fields. Sensitive fields should be handled securely and in accordance with your data policies.
Yes. The Zapier App Connector enables no-code integration. It provides triggers, actions, and field mapping that work without custom development. If you need more control, you can extend the flow with conditional logic and multi-step paths inside Zapier.
Security is handled by Zapier and the APIs themselves. Use OAuth tokens or API keys with scoped access, enable encrypted connections (HTTPS), and follow best practices for credential management. Regularly review connected apps and scope permissions to maintain security posture.
If a contact is removed in Pic-Time, the behavior depends on your Zapier flow. You can choose to mirror deletions in GHL or lock the record in GHL while marking it inactive. Always test deletion handling in a sandbox before going live.
Due to high volume, we will be upgrading our server soon!
Complete Operations Catalog - 126 Actions & Triggers
