Authenticate using OAuth 2.0 or an API key-based method to grant the Zapier App Connector access to your GHL workspace. Ensure the requested scopes include at least the ability to read contacts (and write permissions when you need to create or update data). The provided scope is contacts.readonly, so adjust as your workflow requires.
In Zapier, authorize the GHL Contacts API app and complete the OAuth flow to allow Zapier to access contacts, tasks, notes, and tags. Once connected, you can configure triggers and actions to automate your workflows across platforms.
GET /contacts/:contactId; GET /contacts/:contactId/tasks; GET /contacts/:contactId/tasks/:taskId; GET /contacts/:contactId/notes; GET /contacts/:contactId/notes/:id; GET /contacts/:contactId/appointments; GET /contacts/; GET /contacts/business/:businessId; POST /contacts/; PUT /contacts/:contactId; DELETE /contacts/:contactId; POST /contacts/:contactId/tasks; PUT /contacts/:contactId/tasks/:taskId; PUT /contacts/:contactId/tasks/:taskId/completed; DELETE /contacts/:contactId/tasks/:taskId; POST /contacts/:contactId/tags
Trigger on contact view or update in GHL to fetch the latest contact details along with associated tasks and notes, keeping downstream apps current.
Actions include fetching contact details, listing tasks, and listing notes. If needed, you can perform read-write operations via endpoints that support those actions.
Common methods: GET /contacts/:contactId, GET /contacts/:contactId/tasks, GET /contacts/:contactId/notes
Key fields: contactId, name, email, phone, lastModified, taskId, noteId
Trigger: new or updated records in Zapier push data to GHL using write endpoints.
Actions: create or update contacts, create tasks, update task status, and attach notes.
Common methods: POST /contacts/, POST /contacts/:contactId/tasks, PUT /contacts/:contactId/tasks/:taskId, PUT /contacts/:contactId/tasks/:taskId/completed
contactId, taskId, name, status, dueDate
Trigger: tag changes or notes additions in GHL propagate to downstream apps for segmentation and reporting.
Methods: POST /contacts/:contactId/tags, PUT /contacts/:contactId/notes/:id
contactId, noteId, tagId
Rapid setup: connect in minutes without writing code, using pre-built triggers and actions.
Automation at scale: real-time data syncing and event-driven workflows across apps.
Centralized data flow: a single source of truth for contacts, tasks, notes, and tags across your stack.
This glossary covers endpoints, triggers, actions, authentication methods, and data mapping used in the GHL Contacts API integration with the Zapier App Connector.
The RESTful API provided by GHL for programmatic access to contacts, tasks, notes, and tags within your GHL workspace.
A specific URL path used to perform an action, such as GET /contacts/:contactId or POST /contacts/:contactId/tasks.
The method used by apps to prove identity to GHL and obtain access tokens, typically OAuth 2.0 or API keys.
A mechanism for GHL to notify external apps about events in real time, enabling live data updates.
Automatically enrich contact data and route to the right follow-up tasks based on predefined criteria from your CRM and marketing data.
Create tasks and notes when a new contact enters your pipeline to trigger onboarding tasks and communications.
Use tags to segment audiences and generate cross-app reports from a single source of truth.
In Zapier, authenticate your GHL account and choose the Contacts API as the integration target.
Run a test to fetch a sample contact and verify data fidelity across tasks and notes.
Configure Zapier workflows to push or pull data between GHL and your other apps using the endpoints listed earlier.
Answer 1: You’ll need at least read access to contacts via the GHL API to pull data into Zapier. If you plan to create or update records, you’ll need write permissions for the relevant endpoints. In Zapier, select the appropriate scopes during the OAuth flow (start with contacts.readonly and upgrade as needed). Answer 2: Ensure your OAuth token has the necessary scopes for the actions you configure, and verify that your data handling complies with your privacy and security policies before enabling write operations.
Answer 1: Read endpoints include GET /contacts/:contactId, GET /contacts/:contactId/tasks, GET /contacts/:contactId/notes, and similar fetch operations. Write endpoints include POST /contacts/, PUT /contacts/:contactId, POST /contacts/:contactId/tasks, and POST /contacts/:contactId/tags. Answer 2: You’ll need the corresponding write scopes enabled to perform create, update, or delete actions; without those scopes, Zapier will only be able to read data.
Answer 1: Data mapping involves aligning GHL fields (e.g., contactId, name, email, phone, taskId, noteId) with fields in Zapier. Use the Zapier field mapping interface to map each item to your destination app’s fields. Answer 2: For consistency, create a mapping strategy that standardizes date formats and identifiers, and consider using lookup fields for key IDs to maintain data integrity across systems.
Answer 1: Rate limits depend on your GHL plan and API usage. Plan for bursts and implement retries with exponential backoff to avoid hitting limits. Answer 2: Use batch requests where supported and space out frequent reads; for high-volume workflows, consider scheduling or queuing to maintain reliability.
Answer 1: Yes, you can use webhooks to receive real-time updates from GHL or to trigger actions in other apps. Configure webhooks within GHL and point them to the Zapier webhook listener or to your downstream app. Answer 2: Webhooks enable near-instant data propagation for changes to contacts, tasks, notes, and tags, enhancing responsiveness in your automations.
Answer 1: If a Zap fails, check the authentication token, endpoint permissions, and data mapping. Verify that the target app is available and that the GHL endpoints you call are correct. Answer 2: Re-authenticate if needed, test endpoints individually, and review any recent changes to scopes or field mappings that could cause failures.
Answer 1: Yes. You can review and adjust historical data mappings and sync settings to revert unintended changes. Most platforms provide a log or history view for your automations. Answer 2: If needed, re-run previous runs from the history to re-sync data with corrected mappings or parameters.
Due to high volume, we will be upgrading our server soon!
Complete Operations Catalog - 126 Actions & Triggers
