Calls to the Contacts API require secure authentication. Use OAuth tokens or a secure API key with the defined scope (contacts.readonly for read access). Store credentials securely and rotate them regularly.
Your app should use the credentials provided by Recruitee to obtain an access token, then include the token in the Authorization header for each request to the GHL Contacts API.
– GET /contacts/:contactId – GET /contacts/:contactId/tasks – GET /contacts/:contactId/tasks/:taskId – GET /contacts/:contactId/notes – GET /contacts/:contactId/notes/:id – GET /contacts/:contactId/appointments – GET /contacts/ – GET /contacts/business/:businessId – contacts.write – POST /contacts/ – PUT /contacts/:contactId – DELETE /contacts/:contactId – POST /contacts/:contactId/tasks – PUT /contacts/:contactId/tasks/:taskId – PUT /contacts/:contactId/tasks/:taskId/completed – DELETE /contacts/:contactId/tasks/:taskId – POST /contacts/:contactId/tags
Trigger: When a new candidate is created or updated in Recruitee
Actions: Create or update a GHL contact via POST /contacts/ or PUT /contacts/:contactId. Optional: update tags or create related tasks.
METHOD PATH: POST /contacts/; PUT /contacts/:contactId
Key fields: email, fullName, phone, company, source, status
Trigger: Updates in Recruitee tasks or notes for a contact
Actions: GET /contacts/:contactId/tasks, GET /contacts/:contactId/notes; create or update corresponding GHL tasks/notes as needed
METHOD PATH: GET /contacts/:contactId/tasks; GET /contacts/:contactId/notes
Key fields: contactId, taskId, noteId
Trigger: Candidate status or stage changes in Recruitee
Actions: POST /contacts/:contactId/tags to apply tags; optionally enrich notes with data from Recruitee
METHOD PATH: POST /contacts/:contactId/tags
Key fields: contactId, tags
Fast setup with no-code connectors and pre-built actions keeps your recruitment workflows moving without writing code.
All contact-related data—contacts, tasks, notes—sits in one place for easy reporting and segmentation.
Extend the workflow by adding new endpoints and actions as your automation needs grow.
Key terms explained to help you build reliable integrations between Recruitee and GHL using the Contacts API.
A specific API path you call to perform an operation, e.g., GET /contacts/:contactId.
An operation performed by the integration, such as creating or updating a contact.
An event that starts a workflow in the integration, such as a new candidate created in Recruitee.
The method used to prove identity for API calls, typically OAuth tokens or API keys.
Automatically create or update a GHL contact whenever a new candidate is added in Recruitee.
Create and assign tasks in GHL when recruitment events occur in Recruitee.
Apply lifecycle tags in GHL from candidate status in Recruitee to enable segmentation.
Obtain OAuth tokens or API keys for both Recruitee and GHL, then configure app credentials securely.
Link Recruitee fields to GHL contact fields (email, name, phone, etc.) and pick the required endpoints.
Run test syncs, verify data integrity, and set up error handling and alerts for go-live.
Authentication for the GHL Contacts API typically uses OAuth 2.0 tokens or secure API keys. Ensure tokens are stored securely and rotated regularly, with the minimum required scope (contacts.readonly for reading). In Zapier, include the token in the Authorization header and handle token refresh automatically. Always test with a safe sandbox or test account before going live. Two-factor authentication and credential vaults are recommended for enhanced security and compliance when connecting Recruitee to GHL.
To sync data, map Recruitee fields to GHL contact fields (email, name, phone, company). Use GET /contacts/:contactId to read, POST /contacts/ to create, and PUT /contacts/:contactId to update. For tasks and notes, use POST /contacts/:contactId/tasks, GET /contacts/:contactId/tasks, and GET /contacts/:contactId/notes. Validate mappings with test data and monitor for duplicates. Consider creating a single source of truth in GHL and use idempotent operations to avoid duplicates during retries.
Yes. You can apply tags to a GHL contact from Recruitee events using POST /contacts/:contactId/tags. Tag values like ‘Candidate’, ‘Interviewed’, or ‘Hired’ help segmentation and automation. Ensure you pass a valid contactId and that the tag set is supported by your GHL configuration. You can also combine tagging with notes to enrich contact history.
Common errors include 401/403 authentication issues and 429 rate limits. Verify your token validity, scopes, and that requests come from an allowed origin. Implement retries with exponential backoff and respect Retry-After headers. Log errors, map error codes to actionable alerts, and consider batching requests to stay within rate limits.
Yes. Using the Zapier App Connector you can implement triggers (e.g., New Candidate in Recruitee) and actions (Create Contact, Add Tag) without code. Build multi-step workflows that map fields and handle errors with built-in retry logic. This is a practical no-code path to get things moving quickly.
Test the connection by running a dry-run in Zapier or your integration tool. Use sandbox endpoints if available, test with a small data set, and verify that changes appear correctly in GHL. Review logs and set up alerts to monitor for failures after go-live.
API documentation for the GHL Contacts API is available in the developer portal. It provides endpoint references, authentication details, rate limits, and payload examples. Use this as a primary reference and supplement with Rankr knowledge base and in-app docs for practical guidance.
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