Use your GHL API key or OAuth token to authorize requests to the Contacts API. Keep tokens secure, rotate regularly, and attach them to your requests with the Authorization header as Bearer
Streamtime authentication is handled within Zapier via OAuth or API keys; ensure you’ve granted access to GHL and that the connected accounts are active.
Key endpoints: GET /contacts/:contactId, GET /contacts/:contactId/tasks, GET /contacts/:contactId/tasks/:taskId, GET /contacts/:contactId/notes, GET /contacts/:contactId/notes/:id, GET /contacts/:contactId/appointments, GET /contacts/, GET /contacts/business/:businessId, POST /contacts/, PUT /contacts/:contactId, DELETE /contacts/:contactId, POST /contacts/:contactId/tasks, PUT /contacts/:contactId/tasks/:taskId, PUT /contacts/:contactId/tasks/:taskId/completed, DELETE /contacts/:contactId/tasks/:taskId, POST /contacts/:contactId/tags
Triggered when a Streamtime contact is updated to refresh the corresponding record in GHL.
Actions: fetch the contact via GET /contacts/:contactId, map fields to GHL, and update or create the contact in GHL as needed.
GET /contacts/:contactId
Key fields: contactId, firstName, lastName, email, phone, company
Triggered when a task or note is created or updated in Streamtime to mirror in GHL.
Actions: use POST /contacts/:contactId/tasks, PUT /contacts/:contactId/tasks/:taskId, GET /contacts/:contactId/notes, POST /contacts/:contactId/notes to keep GHL in sync.
GET /contacts/:contactId/tasks and GET /contacts/:contactId/notes
Key fields: taskId, noteId, contactId, status, dueDate, content
Triggered when a business record in Streamtime is updated to reflect in GHL.
Actions: GET /contacts/business/:businessId and propagate updates to related contacts in GHL; map fields as needed.
GET /contacts/business/:businessId
Key fields: businessId, businessName, industry
Automate data sync without writing code using Zapier’s App Connector between Streamtime and the GHL Contacts API.
Keep records consistent across platforms with real-time or scheduled syncs and automated triggers.
Reduce manual data entry, minimize errors, and speed up workflows across teams.
Key elements include endpoints, authentication, data mapping, error handling, retries, webhooks, and deployment steps. Core processes: setup, test, monitor, and iterate.
Application Programming Interface: a defined set of rules that lets apps talk to each other.
Method to verify identity and authorize access to protected resources.
A URL path in an API that exposes a resource or action.
Real-time event notification mechanism pushed from an app to listeners.
Keep Streamtime and GHL contact records in sync, updating either side when edits occur.
Create and update tasks in GHL based on Streamtime events to automate workflows.
Aggregate contacts, tasks, notes, and business data into a single view for teams.
Obtain and securely store API keys or OAuth tokens for both apps, and grant permissions to access contacts, tasks, notes, and business data.
Create a field map between Streamtime fields and GHL Contacts fields to ensure data aligns on sync.
Run end-to-end tests, verify error handling, set up retries and webhooks, and deploy to production.
GHL supports API keys and OAuth tokens for authentication. Use the Authorization header with Bearer
For syncing, focus on the core endpoints: GET /contacts/:contactId to fetch a contact, GET /contacts/:contactId/tasks to pull tasks, GET /contacts/:contactId/notes to pull notes, and GET /contacts/business/:businessId for business context. Use POST/PUT/DELETE variants to create or update resources as needed. Map these fields precisely to maintain data integrity.
Rate limits depend on your GHL plan and API usage. If you hit limits, implement exponential backoff and retries, and consider batching requests where possible. In Zapier, configure tasks to run on a schedule that respects these limits and avoid simultaneous bursts.
Data mapping is a manual or semi-automated task: align Streamtime fields (name, email, phone, company, job status) to GHL contact fields (firstName, lastName, email, phone, companyName, status). Use lookup tables, or a mapping app in Zapier to transform values during transfer.
Yes. You can set up bidirectional sync for some fields, but manage conflicts with timestamp checks and field-level control. In practice, two-way syncing requires careful mapping and dead-letter handling to avoid loops.
Webhooks provide real-time updates. When Streamtime or GHL triggers an event (like contact update), the connected app sends a webhook to your endpoint. Ensure your Zapier workflow can receive and process webhooks, and implement retry logic for failed deliveries.
Check Zapier task history, app logs, and API response bodies for error details. Use standardized error codes and messages to troubleshoot. For recurring errors, review authentication scopes, endpoint paths, and data mappings.
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Complete Operations Catalog - 126 Actions & Triggers
