TimeRex authenticates to the GHL Contacts API using a scoped access token with the contacts.readonly scope. Keep tokens secure, rotate regularly, and follow least-privilege access principles to protect contact data.
TimeRex obtains its own credentials to request a scoped access token from GHL. Store client IDs and secrets securely, implement token refresh, and enforce strict access controls for your integration.
GET /contacts/:contactId, GET /contacts/:contactId/tasks, GET /contacts/:contactId/tasks/:taskId, GET /contacts/:contactId/notes, GET /contacts/:contactId/notes/:id, GET /contacts/:contactId/appointments, GET /contacts/, GET /contacts/business/:businessId, POST /contacts/, PUT /contacts/:contactId, DELETE /contacts/:contactId, POST /contacts/:contactId/tasks, PUT /contacts/:contactId/tasks/:taskId, PUT /contacts/:contactId/tasks/:taskId/completed, DELETE /contacts/:contactId/tasks/:taskId, POST /contacts/:contactId/tags
Trigger: a contact is updated in TimeRex and the changes are propagated to GHL to keep contact records in sync.
Actions: create or update contacts, sync essential fields (name, email, phone, tags), and push updates to tasks and notes as needed.
Typical path: GET /contacts/:contactId to fetch the latest contact, followed by PUT /contacts/:contactId for updates.
Key fields: id, name, email, phone, address, tags, status, lastUpdated
Trigger: new notes or tasks created in GHL are mirrored in TimeRex for complete activity history.
Actions: create notes and tasks in TimeRex, link them to the related contact, and keep status in sync.
Example path: POST /contacts/:contactId/notes and POST /contacts/:contactId/tasks
Fields: noteId, content, timestamp, taskId (if linked), relatedContactId
Trigger: tasks updated in TimeRex propagate to GHL to reflect progression and completion.
Actions: create, update, complete, or delete tasks in both systems for consistent task tracking.
Paths: POST /contacts/:contactId/tasks, PUT /contacts/:contactId/tasks/:taskId, PUT /contacts/:contactId/tasks/:taskId/completed
Fields: taskId, title, dueDate, status, completed
Benefit: Rapid setup with visual automation builders—no heavy coding required.
Benefit: Real-time data flow across contacts, notes, and tasks for up-to-date workflows.
Benefit: Secure, auditable integrations with role-based access and token-based authentication.
Elements and processes include endpoints, authentication tokens, data fields, triggers, actions, and error handling to ensure reliable data exchange.
An interface that allows TimeRex to interact with GHL Contacts data programmatically.
Permissioned access granted via tokens to perform actions on GHL resources.
A specific URL path used to access or modify data in the GHL API.
A callback mechanism for real-time events from GHL to TimeRex to enable event-driven automation.
Automatically provision TimeRex milestones, notes, and starter tasks as new contacts enter GHL, speeding up onboarding.
Suggest high-impact tasks based on contact activity and history, with due dates synced to TimeRex workflows.
Build dashboards that blend Contacts data with notes and tasks for complete visibility across your team.
Register TimeRex to obtain a client ID, client secret, and the contacts.readonly scope.
Enter the GHL API base URL, token endpoint, and test credentials in TimeRex settings.
Run end-to-end tests, verify data integrity, and monitor logs before going live.
TimeRex uses securely issued access tokens with the contacts.readonly scope to access GHL data. This keeps your data protected while enabling read-only access. If you need write capabilities, request an expanded scope and ensure strict permission controls. Always follow token rotation and secure storage best practices. In case of credential exposure, rotate keys immediately and invalidate old tokens. Two-factor or device-based restrictions add an extra layer of security to prevent unauthorized access.
The core endpoints include retrieving contacts (GET /contacts/:contactId), their tasks (GET /contacts/:contactId/tasks), notes (GET /contacts/:contactId/notes), and associated operations for creating or updating items (POST/PUT/DELETE endpoints listed in the endpoint list). This enables syncing a contact’s lifecycle, tasks, and notes between TimeRex and GHL. While not every endpoint is needed for every page, these building blocks cover typical integrations.
No-code options are available through TimeRex’s integration builder to wire up workflows with GHL. If you need custom logic beyond the builder, you can extend the integration with code or advanced configurations. The choice depends on your team’s comfort with scripting and the complexity of your automation needs.
Commonly synced fields include contact identifiers, names, emails, phone numbers, notes content, task titles and statuses, timestamps, and tags. You can map additional fields as needed to fit your CRM and workflow requirements, ensuring consistency across systems.
Test the integration with a subset of contacts first. Use TimeRex’s test mode to simulate data flows, verify field mappings, and check error logs. Validate both read and write operations in a staging environment before going live.
Monitor dashboards and audit logs within TimeRex and GHL for failed requests, token refresh issues, and data mismatches. Use retry policies, alerting on errors, and structured logging to diagnose problems quickly and prevent data drift.
For more resources, consult our integration documentation, attend the setup webinar, or contact support. We also offer example templates and community tips to accelerate your TimeRex + Contacts API setup.
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Complete Operations Catalog - 126 Actions & Triggers
