Securely authorize the Contacts API in GHL by registering your app, choosing the scopes, and saving credentials for reliable data sync.
In TinyEmail, generate an API key or OAuth token to grant GHL access to your contact data, then test the connection.
Key endpoints include: – GET /contacts/:contactId – GET /contacts/:contactId/tasks – GET /contacts/:contactId/tasks/:taskId – GET /contacts/:contactId/notes – GET /contacts/:contactId/notes/:id – GET /contacts/:contactId/appointments – GET /contacts/ – GET /contacts/business/:businessId – POST /contacts/ – PUT /contacts/:contactId – DELETE /contacts/:contactId – POST /contacts/:contactId/tasks – PUT /contacts/:contactId/tasks/:taskId – PUT /contacts/:contactId/tasks/:taskId/completed – DELETE /contacts/:contactId/tasks/:taskId – POST /contacts/:contactId/tags
Trigger: When a contact is viewed or updated in TinyEmail, pull related tasks and notes from Contacts API.
Actions: fetch tasks, fetch notes, and update contact data back to TinyEmail as needed.
Method paths: GET /contacts/:contactId, GET /contacts/:contactId/tasks, GET /contacts/:contactId/notes.
Key fields: contactId, taskId, notes.id
Trigger: New or updated contact in TinyEmail triggers a sync to Contacts API.
Actions: POST /contacts/ to create contact; POST /contacts/:contactId/tasks to create tasks; PUT /contacts/:contactId/tasks/:taskId to update tasks; PUT /contacts/:contactId/tasks/:taskId/completed to mark complete.
Methods include: POST /contacts/, POST /contacts/:contactId/tasks, PUT /contacts/:contactId/tasks/:taskId, PUT /contacts/:contactId/tasks/:taskId/completed.
Key fields: contactId, taskId
Trigger: Tag updates or new notes in TinyEmail update the related contact in Contacts API.
Methods: POST /contacts/:contactId/tags; GET /contacts/:contactId/notes; POST /contacts/:contactId/notes.
Key fields: contactId, notes.id, tags
No-code automation lets you sync contacts, tasks, notes, and tags without writing a line of code.
Centralized data flow keeps contact data consistent across TinyEmail and the Contacts API.
Rapid iteration: adjust triggers and actions in a visual workflow for faster results.
Core components explained: endpoints (API routes), triggers, actions, method paths, and key fields used to sync data between TinyEmail and the Contacts API.
The unique identifier for a single contact in the Contacts API.
Notes attached to a contact, retrievable by id via the notes endpoints.
Identifier for a task linked to a contact; used in task endpoints.
Labels applied to a contact for segmentation and automation.
Set up a trigger for new contacts in TinyEmail and automatically create related tasks in the Contacts API to keep teams aligned from day one.
Route incoming communications by contact tags to specialized TinyEmail flows, using Tags to drive personalization.
Schedule a nightly job to reconcile contacts, tasks, notes, and tags between TinyEmail and the Contacts API for data hygiene.
Register your app in GHL, obtain client ID/secret or API key, and set the required scopes for contacts read/write access.
Add the necessary API endpoints in GHL, map fields, and define triggers and actions that reflect your use case.
Run test automations, review logs, and adjust mappings, retries, and error handling for reliability.
GHL supports OAuth 2.0 tokens and API keys depending on how you configure your app. For most teams, OAuth 2.0 provides secure, per-user access with refresh tokens. API keys are a simple option for server-to-server integrations. Ensure you grant the least privilege needed by selecting the contacts.readonly or full access scopes as appropriate. Test the connection after granting permissions to confirm that TinyEmail can read contact data, tasks, notes, and tags as required for your automation flows.
A basic sync typically requires endpoints such as GET /contacts/:contactId, GET /contacts/, and POST /contacts/. You’ll also want to include endpoints for tasks and notes to support a complete view of contact activity. Map only the fields you need to minimize latency and simplify error handling. Document the mapping in your workflow so teams understand how data moves between TinyEmail and the Contacts API.
Yes. You can design multi-step actions that create or update multiple contacts or tasks in a single automation, depending on event triggers. Use batch operations where supported by the API or orchestrate parallel calls in your flow to minimize delays. Always implement idempotent behavior to avoid duplicate records when retries occur.
No coding is required for standard use cases. The GHL builder offers visual triggers, actions, and mappings to connect TinyEmail with the Contacts API. Complex scenarios may benefit from small scripting blocks or pre-built templates, but many teams achieve full automation with no-code configurations.
Handle API errors by implementing retries with exponential backoff, logging failures, and surfacing user-friendly messages. Use error codes to decide whether to retry, halt, or alert a human operator. Validate inputs before calls to reduce error rates.
API rate limits depend on the Contacts API plan. Plan for bursts by configuring retries and backoff, and consider batched calls where possible. Monitor usage dashboards to stay within quotas and avoid throttling.
API keys or tokens are typically found in your app’s developer console or the GHL integration settings. Store them securely, rotate credentials periodically, and apply token scopes that match the required access level. Test in a staging environment before enabling in production.
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Complete Operations Catalog - 126 Actions & Triggers
