To connect Tookan to the GHL Contacts API you will authorize requests using OAuth 2.0 with the scope contacts.readonly to access contact data securely.
In Tookan configure your API credentials and secure tokens. Use the provided client ID and secret to authorize calls to the GHL endpoint and ensure webhooks are signed.
GET /contacts/:contactId fetches a single contact; GET /contacts/:contactId/tasks retrieves related tasks; GET /contacts/:contactId/notes returns notes; GET /contacts/:contactId/appointments retrieves appointments; GET /contacts/ lists all contacts; GET /contacts/business/:businessId fetches a business contact; POST /contacts/ creates a new contact; PUT /contacts/:contactId updates a contact; DELETE /contacts/:contactId removes a contact; POST /contacts/:contactId/tasks creates a task; PUT /contacts/:contactId/tasks/:taskId updates a task; PUT /contacts/:contactId/tasks/:taskId/completed marks task done; DELETE /contacts/:contactId/tasks/:taskId deletes a task; POST /contacts/:contactId/tags adds tags to a contact
Trigger: when a new contact is created or updated in GHL so Tookan has up-to-date customer context
Actions: create or update the contact in Tookan, attach related tasks, and link the contact to the appropriate business
GET /contacts/:contactId to fetch exact details used by Tookan workflows
Key fields: id, name, email, phone, status, tags
Trigger: a new contact form submission in GHL
Actions: POST /contacts/ creates the contact in GHL with mapped Tookan fields, assigns business
POST /contacts/
Key fields: name, email, phone, businessId
Trigger: updates to a Tookan task
Actions: PUT /contacts/:contactId/tasks/:taskId to reflect changes in GHL, plus notes
PUT /contacts/:contactId/tasks/:taskId
Key fields: contactId, taskId, status, completed
Faster onboarding and fewer manual data entry with automated syncing
Real-time data flow reduces delays and miscommunication
Build scalable workflows with visual automation without writing code
This glossary covers API endpoints authentication webhooks and data concepts used in the Tookan GHL connection
A specific URL and HTTP method used to access a resource in the GHL Contacts API
A real-time notification sent from GHL to Tookan when a defined event occurs
A secure authorization framework used to grant Tookan access to GHL data
A grouping in GHL representing a company or client used to organize data
Automatically apply GHL tags based on Tookan lead source to improve segmentation
Create a timeline note in GHL when Tookan tasks change status
Combine Tookan and GHL data into a single ops dashboard for quick insights
Gather your GHL API credentials and Tookan app keys with the required scope
Define field mappings and set up webhooks to trigger on relevant events
Run end-to-end tests with sample data and verify that data flows correctly
No heavy coding is required. The Tookan + GHL connection can be built with no-code automation tools or simple API calls. Start with mapping fields and testing small data samples to validate the flow. If you need more control, expose selective endpoints and use webhooks for real-time updates.
Authentication relies on OAuth 2.0 with scoped access to contacts data. Keep credentials secure, rotate secrets regularly, and validate signatures for webhooks. If you are using a middleware like Zapier, ensure token exchange is encrypted.
Commonly used endpoints include GET /contacts/:contactId to fetch a contact GET /contacts/:contactId/tasks to pull tasks and POST /contacts/ to create new records. Adjust based on your workflow and business data needs.
Yes. Field mappings between Tookan and GHL can be customized using the integration setup. You can map standard fields like name email and phone and add custom fields as needed.
Credentials should be stored securely using encryption at rest and in transit. Use short-lived tokens where possible and validate webhook signatures to prevent spoofing.
API rate limits vary by provider. Implement exponential backoff and retries and monitor usage with dashboards to avoid throttling.
Test with sandbox or staging environments first. Use sample contact records and tasks to verify data mapping and end-to-end flow before going live.
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Complete Operations Catalog - 126 Actions & Triggers
