Generate an API key or OAuth token in GHL and securely store it in Tovuti LMS. Use the token to authorize requests to the Contacts API.
Register the GHL app connection in Tovuti LMS, paste the credentials, and verify access to the Contacts API endpoints.
The primary endpoints used by this integration include retrieving and updating contacts, tasks, notes, and appointments such as GET /contacts/:contactId, POST /contacts/, GET /contacts/:contactId/tasks, POST /contacts/:contactId/tasks, and related notes and appointments endpoints.
Trigger: Access a contact by ID to view details and keep profile data in sync.
Actions: list, update, create, and attach notes, tasks, and tags to a contact.
GET /contacts/:contactId; PUT /contacts/:contactId; GET /contacts/:contactId/tasks; PUT /contacts/:contactId
Key fields: id, email, firstName, lastName, phone, tags
Trigger: Access and manage tasks linked to a contact.
Actions: create, update, mark complete, delete tasks.
POST /contacts/:contactId/tasks; PUT /contacts/:contactId/tasks/:taskId; PUT /contacts/:contactId/tasks/:taskId/completed; DELETE /contacts/:contactId/tasks/:taskId
Fields: id, taskId, title, dueDate, status, priority
Trigger: Retrieve notes and appointments for a contact.
Actions: create, read, update notes; schedule and update appointments.
GET /contacts/:contactId/notes; GET /contacts/:contactId/appointments; POST /contacts/:contactId/notes
Notes: id, content; Appointments: id, startTime, endTime, location
Automate contact syncing to remove manual data entry.
Centralize tasks and notes within Tovuti LMS from GHL.
Enable API-driven automation to streamline workflows.
Definitions for core elements and processes used to connect the GHL Contacts API with Tovuti LMS.
Application Programming Interface: a set of rules that allows software components to communicate.
URIs that expose specific operations within an API.
Process of verifying identity and permissions before granting access.
A URL that receives real-time HTTP callbacks when data changes.
Automatically push new LMS enrollments into GHL Contacts as new contacts and attach them to relevant campaigns.
Create and update tasks in GHL when learners reach milestones in Tovuti LMS.
Log LMS notes and recorded calls into GHL contact notes for a complete history.
Generate an API key or OAuth token in GHL and securely store it in Tovuti LMS.
Set the correct scopes (e.g., contacts.readonly) and map fields between platforms.
Test connections in a sandbox, verify data integrity, and set up monitoring and alerts.
Prerequisites include having an active GHL account with API access and an admin role in Tovuti LMS to configure integrations. Ensure you have the appropriate permissions to create API keys or OAuth credentials. Once authenticated, test the connection with a sample contact to confirm fields map correctly. Then enable ongoing syncing with error handling and retries. In practice, you’ll generate an API key or OAuth token in GHL, securely store it in Tovuti LMS, and confirm you can pull and push basic contact data before expanding to tasks, notes, and appointments.
Authentication can be done via API key or OAuth token. Store credentials securely using your platform’s secret manager and rotate keys periodically. After entering credentials in Tovuti LMS, run a test connection to verify access to endpoints like GET /contacts/:contactId and POST /contacts/. If failures occur, check scopes, permissions, and network accessibility. For troubleshooting, enable verbose logs, verify that the token is not expired, and ensure IP allowlists or webhook configurations are correctly set on both sides.
GHL APIs typically enforce rate limits; if you hit quotas, implement exponential backoff and retry logic in your integration. Batch requests when possible and stagger high-volume operations to avoid bursts. Monitor usage via GHL dashboards and set alerts for unusual spikes. If you routinely exceed limits, consider requesting higher quotas or restructuring how data is polled to stay within recommended limits.
Field mapping is done by aligning GHL contact fields (email, name, phone, custom fields) with corresponding Tovuti LMS fields. Use a mapping table within your integration to ensure data types match (string vs date) and handle missing values gracefully. When custom fields exist in either system, create equivalent fields in the other system or store them in a flexible metadata area. Regularly validate mappings with test records to prevent data drift.
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