Use OAuth2 or API key methods supported by the Contacts API. Ensure you request the correct scope (contacts.readonly) and securely store tokens or keys.
Configure app credentials in TrainHeroic to authorize the GHL connection. Generate API keys or tokens as required and keep them confidential.
Endpoints covered: GET /contacts/:contactId, GET /contacts/:contactId/tasks, GET /contacts/:contactId/tasks/:taskId, GET /contacts/:contactId/notes, GET /contacts/:contactId/notes/:id, GET /contacts/:contactId/appointments, GET /contacts/, GET /contacts/business/:businessId, POST /contacts/, PUT /contacts/:contactId, DELETE /contacts/:contactId, POST /contacts/:contactId/tasks, PUT /contacts/:contactId/tasks/:taskId, PUT /contacts/:contactId/tasks/:taskId/completed, DELETE /contacts/:contactId/tasks/:taskId, POST /contacts/:contactId/tags
Trigger: New or updated TrainHeroic profile triggers a sync to the Contacts API.
Actions: upsert contact, create or update tasks, add notes.
Methods: Use GET for retrieval, POST to create, PUT to update; map to /contacts endpoints.
Key fields: contactId, tasks, notes, appointments.
Trigger: Training events in TrainHeroic create tasks or schedule appointments in CRM.
Actions: POST /contacts/:contactId/tasks, GET /contacts/:contactId/appointments
Methods: POST /contacts/:contactId/tasks, GET /contacts/:contactId/appointments
Key fields: contactId, taskId, appointmentId.
Trigger: Tag addition or removal on a contact.
Actions: POST /contacts/:contactId/tags to apply or remove tags.
Methods: POST /contacts/:contactId/tags.
Key fields: contactId, tag.
Automate data flow without writing a line of code. Connect, map fields, and run workflows with clicks.
Speed up athlete onboarding and data synchronization across systems.
Centralize data and reduce manual entry with reliable, repeatable processes.
This glossary explains contacts, endpoints, triggers, actions, and field mappings used in this integration.
A person in TrainHeroic whose data can be synchronized with GHL and enriched with tasks, notes, and appointments.
A specific API route that performs a function or returns data for the integration.
An event in either system that starts a Zapier workflow.
A label used to segment contacts within the CRM.
Push workout completions and performance data from TrainHeroic to the CRM in real time to keep coaches informed.
Automatically import existing athletes into the Contacts API and assign default tags for segmentation.
Create tasks in TrainHeroic from CRM events to ensure follow-ups and coaching actions are tracked.
Register TrainHeroic in GHL and generate API keys; authorize the connection between systems.
Map TrainHeroic fields to Contacts API fields (e.g., contactId, tasks, notes, appointments) for accurate data flow.
Set up triggers and actions in the Zapier App Connector to automate data exchange between TrainHeroic and the Contacts API.
To start, create a connection in GHL, select the Contacts API, and authorize TrainHeroic. Use the test mode to verify that data flows correctly between systems. Once validated, switch to production mode and monitor the first runs closely. Ensure you store credentials securely and rotate them periodically for ongoing security.
The available endpoints include retrieving and managing contacts, tasks, notes, appointments, and business entities. Review the endpoint list to understand what data can be retrieved or updated through the integration. Design your workflows around these endpoints to ensure data is synchronized in the desired direction and format.
Authentication typically requires API keys or OAuth2 tokens with appropriate scopes (for example, contacts.readonly). Configure credentials in both TrainHeroic and GHL, then test the connection to confirm access. Regularly renew tokens as required by the provider.
Yes. Use a sandbox or test environment if available. Run end-to-end tests with dummy data to validate triggers, actions, and field mappings before going live. This helps prevent unintended data changes.
Be mindful of rate limits imposed by the API. Implement retry logic with exponential backoff and cache frequently requested data where possible. Space out frequent requests to avoid throttling.
Yes. You can sync notes and tasks by using the notes and tasks endpoints. Map these fields in your workflow and ensure proper error handling if the target system rejects updates.
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Complete Operations Catalog - 126 Actions & Triggers
