To connect Zapier Manager to the Contacts API you’ll authorize access with an API key or OAuth flow. The current scope is set to contacts.readonly, enabling viewing and retrieval of contact data, tasks, notes, and appointments.
In Zapier Manager, link your GHL account to establish a secure connection. Once authorized, Zapier will access the Contacts API within the defined scope and run automated workflows on your behalf.
– GET /contacts/:contactId — Retrieve a specific contact – GET /contacts/:contactId/tasks — List tasks for a contact – GET /contacts/:contactId/tasks/:taskId — Retrieve a specific task – GET /contacts/:contactId/notes — List notes for a contact – GET /contacts/:contactId/notes/:id — Retrieve a specific note – GET /contacts/:contactId/appointments — List appointments for a contact – GET /contacts/ — List all contacts – GET /contacts/business/:businessId — List contacts for a business – POST /contacts/ — Create a new contact – PUT /contacts/:contactId — Update a contact – DELETE /contacts/:contactId — Delete a contact – POST /contacts/:contactId/tasks — Create a task for a contact – PUT /contacts/:contactId/tasks/:taskId — Update a task – PUT /contacts/:contactId/tasks/:taskId/completed — Mark a task completed – DELETE /contacts/:contactId/tasks/:taskId — Delete a task – POST /contacts/:contactId/tags — Add a tag to a contact
Trigger: A new contact is added in GHL.
Actions: Create a follow-up task for the contact and optionally add a note to capture next steps.
POST /contacts/:contactId/tasks
contactId, taskTitle, dueDate
Trigger: A task is completed for a contact.
Actions: Update the contact record and write a summary note about the completion.
PUT /contacts/:contactId/tasks/:taskId/completed
contactId, taskId, status
Trigger: A new appointment is scheduled for a contact.
Actions: Retrieve appointment details and create a calendar event in your external calendar app via Zapier.
GET /contacts/:contactId/appointments
contactId, appointmentId, startTime
Automate repetitive CRM tasks to save time and reduce manual data entry across your team.
Keep data consistent by syncing notes, tasks, and appointments without custom coding.
Scale workflows with reusable zaps that handle contact creation, follow-ups, and activity logs.
Key elements include API endpoints, authentication, triggers, actions, and fields used to map data between GHL and Zapier Manager. Understand these terms to build reliable automations.
A set of rules and tools that allow different software systems (like GHL and Zapier Manager) to communicate and exchange data securely.
A specific URL and HTTP method provided by an API to perform an action or retrieve data.
The process used to verify identity and grant access to API resources (e.g., OAuth or API keys).
A person stored in your GHL CRM with associated data such as name, email, notes, tasks, and appointments.
When a new contact is created, automatically fetch contact details, create a welcome task, and send a greeting note. This kickstarts engagement without manual steps.
If a contact shows recent activity, route tasks to the right owner and log progress in notes to maintain visibility across teams.
Automatically pull appointment data and push calendar events or reminders into a shared calendar, reducing scheduling gaps.
In Zapier Manager, choose the GHL Contacts API as the trigger app and authorize access to your GHL account.
Select the data you want to pull (contacts, notes, tasks, appointments) and map fields to your target app’s fields.
Run tests to verify data flows, then deploy the zap and monitor for errors with Zapier Manager’s logs.
No coding is required. This integration is designed for no-code automation using Zapier Manager’s intuitive interface. You can connect GHL Contacts API to Zapier Manager, configure your triggers and actions, and deploy automations with point-and-click setup. If you’re comfortable with basic data mapping, you’ll be up and running quickly.
You can access a broad range of endpoints such as retrieving contacts, their tasks, notes, and appointments, as well as creating and updating contacts and tasks. The available endpoints listed in the documentation guide how to structure triggers and actions in your zaps.
Read-only access allows you to view data and trigger automations based on events. For many workflows like reporting or notifications, read-only is sufficient. If you need to perform writes, you’ll need to request elevated permissions or adjust the scope accordingly.
Yes. If your automation requires changes to contacts, tasks, or notes, you can configure write-enabled endpoints in Zapier Manager and ensure your GHL account permissions permit those operations. Always test in a safe sandbox before deploying.
Authentication is handled via a secure connection established between Zapier Manager and GHL. Typically, you’ll use OAuth or an API key to authorize access and define the scope (e.g., readonly). Keep credentials secret and rotate them periodically.
Data freshness depends on the polling frequency configured in Zapier and any rate limits from the GHL API. For near-real-time updates, design your zaps with triggers that rely on events and exceptions managed by Zapier Manager.
Rate limits vary by endpoint and plan. Consult the GHL API rate limits documentation within the integration section to understand restrictions and best practices for high-volume automation. If you approach limits, implement backoff strategies in your zaps.
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Complete Operations Catalog - 126 Actions & Triggers
