To begin, generate or enter your Forms API credentials and grant access to ActiveCollab. This keeps data secure while enabling bidirectional sync between ActiveCollab and the Forms API.
Grant permissions for ActiveCollab to read form data and push submissions via the Forms API. Use API keys or OAuth tokens as supported by your setup.
– GET /forms/ — Retrieve all forms – GET /forms/submissions — Fetch submissions for forms
Triggered when you need the latest forms data in ActiveCollab
Actions: pull form definitions and map fields to ActiveCollab form templates
GET /forms/
id, name, fields
Triggered when a new submission is created in ActiveCollab form-enabled projects
Actions: sync submission data back to ActiveCollab or log in a form submissions stream
GET /forms/submissions
submission_id, form_id, submitted_at
Triggered when metadata about a form is requested in ActiveCollab
Actions: fetch form structure, fields, and validation rules
GET /forms/{form_id}
form_id, form_name, fields
No custom coding is required to move form data between ActiveCollab and Forms API; the connector handles requests and mappings.
Automatic data synchronization keeps ActiveCollab projects up to date with new form submissions and responses.
Reduce manual data entry, minimize errors, and accelerate client workflows.
This section defines API endpoints, authentication, data mapping, and error handling essential to the integration.
A URL provided by the API to perform an action, for example GET /forms/ to retrieve forms.
The method used to securely prove identity, such as API keys or OAuth tokens, required to access Forms API data.
Aligning form fields with corresponding ActiveCollab fields so data flows correctly.
Form responses collected by end users, which can be synced into ActiveCollab tasks or records.
Automatically route new form submissions to the right ActiveCollab project or task based on form field values.
Use form structure to trigger conditional workflows in ActiveCollab, such as task creation or due-date assignments.
Display live form submission data in ActiveCollab dashboards for quick status checks.
Obtain your API key or OAuth token and grant permissions for Forms API to access ActiveCollab data.
Enable GET /forms/ and GET /forms/submissions and map fields to ActiveCollab.
Test data flow, monitor for errors, and deploy to production.
In most setups, you don’t need to write code to connect ActiveCollab with the Forms API. The connector provides a user-friendly UI to authorize access and map fields between systems. If you do have custom needs, small scripting can be used, but it isn’t required for core data flows. The goal is to enable a no-code data bridge that’s easy to maintain.
You can sync form definitions (forms and fields) and form submissions (responses) between Forms API and ActiveCollab. Field mappings determine which ActiveCollab fields receive which form values, enabling a clean one-to-one or transformed data flow.
Authentication is typically done with an API key or OAuth token. You’ll generate credentials in the Forms API and grant the connector access. Store tokens securely and rotate them per your security policy.
Yes. The mapping step lets you align each form field with the corresponding ActiveCollab field. This ensures data lands where you expect it, preserving data integrity and workflow automation.
Submissions can be viewed in the ActiveCollab project or task related to the form. You can also review submission logs in the Forms API interface or within the connector’s activity feed.
Rate limits depend on your Form API plan. The connector typically handles retries and backoff, but you should monitor for any throttling and adjust request frequency accordingly.
If an endpoint changes, update the connector’s endpoint definitions and re-map fields as needed. Most changes are backward compatible, and support resources can assist with migrations.
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Complete Operations Catalog - 126 Actions & Triggers
