Use your API keys or OAuth tokens to securely access the Orders API. In Zapier, create a connection by supplying your GHL API key, and grant read/write permissions per scope: payments/integration.readonly.
Connect Zapier’s app wrapper to GHL by selecting the appropriate authentication type (OAuth2 or API Key) and ensuring scopes align with the endpoints you plan to use.
Key endpoints include: GET /payments/integrations/provider/whitelabel; POST /payments/integrations/provider/whitelabel; GET /payments/orders/; GET /payments/orders/:orderId; GET /payments/orders/:orderId/fulfillments; POST /payments/orders/:orderId/fulfillments; GET /payments/transactions/; GET /payments/transactions/:transactionId; GET /payments/subscriptions/; GET /payments/subscriptions/:subscriptionId.
Trigger: A new order is created in 123FormBuilder, captured via GET /payments/orders/.
Actions: Create or update customer records, log the order in your CRM, and record the payment status.
/payments/orders/
orderId, amount, customerEmail, status
Trigger: Order fulfillment events via GET /payments/orders/:orderId/fulfillments or POST to create fulfillments.
Actions: Update order status in downstream systems, push fulfillment notices, sync tracking numbers.
/payments/orders/:orderId/fulfillments
orderId, fulfillmentId, status, trackingNumber
Trigger: New transactions or subscriptions via GET /payments/transactions/ and GET /payments/subscriptions/
Actions: Reconcile payments, generate invoices, alert finance teams
/payments/transactions/
transactionId, subscriptionId, amount, status
No coding required: build automations with clicks, not code.
Faster time-to-value: connect data instantly between systems.
Reliable data synchronization with built-in error handling and retries.
Definitions of the main elements used in the integration and the processes for linking GHL Orders API with Zapier App Connector.
A URL path for an operation exposed by the GHL API used to perform actions like read, create, update, or delete data.
A callback URL that sends real-time data updates from GHL to Zapier App Connector.
A token that authorizes access to GHL APIs without sharing user credentials.
A completed step in order processing that indicates goods or services have been delivered.
Automatically reconcile payments from Orders API with your accounting software using Zapier triggers and actions.
Push order status changes to your CRM in real time to keep teams aligned.
Send fulfillment updates to Slack, email, or SMS when orders progress.
Obtain a valid API key or OAuth token from GHL and ensure your account has the necessary scopes (payments/integration.readonly).
Set up the Zapier connection using the API key with read/write access to orders and transactions.
Create Zaps that trigger on new orders or fulfillments and map fields to your systems.
You can connect without coding using Zapier App Connector. Use the GHL API key or OAuth to establish a secure connection. The app provides triggers and actions to automate order and payment flows. Zapier also offers visual builders to map fields, set conditions, and test data before going live.
Zapier App Connector supports API Key and OAuth2 authentication. Choose the method that aligns with your security needs. Store credentials securely and rotate keys regularly. For best results, match the scopes to the endpoints you will call (e.g., payments/integration.readonly and payments/orders.write).
For syncing orders, start with GET /payments/orders/ and GET /payments/orders/:orderId to read orders and details. For payments, use GET /payments/transactions/ and GET /payments/subscriptions/ for ongoing activity. Combine these with create/update actions where applicable to keep systems aligned.
Yes. Zapier can retry failed actions and provide error logs. You can configure retry rules and alerting to monitor failures. Use built-in testing to validate each step before going live.
Use Zapier’s test feature to validate field mappings and data flow without impacting live data. Start with a dry-run to confirm endpoints, keys, and mappings. Adjust mappings based on test results before enabling production zaps.
Webhooks are supported to receive real-time updates. You can configure GHL to push events to your Zapier webhook URL or poll via endpoints as a backup. This ensures timely updates for orders, fulfillments, and payments.
Rate limits are defined in the GHL API docs. If you hit limits, optimize polling frequency and implement backoff strategies. Consider batching requests where possible. Contact support if higher throughput is required for your use case.
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