Use your GHL API credentials to authorize requests to the Tasks API with the scope locations/tasks.readonly. Keep tokens secure and rotate as recommended by your security policy.
In Zapier, connect the Zapier App Connector to your GHL account by following the OAuth flow or entering API keys to establish a persistent connection for subsequent requests.
Endpoint 1: POST /locations/:locationId/tasks/search — Search for tasks within a location. Other endpoints are available in the API documentation and will be surfaced as needed.
Use the Task Search endpoint to trigger workflows when new or matching tasks appear for a location.
Actions: fetch and pass task data to Zapier workflows; write actions are not available with the readonly scope.
POST /locations/:locationId/tasks/search
Key fields: locationId (path param), optional filters (status, due date, assignee), and pagination controls.
Trigger to fetch detailed task data to enrich downstream workflows.
Actions: map task fields to Zapier actions and downstream apps; may require additional endpoints for full write capabilities.
GET /locations/:locationId/tasks/:taskId
Key fields: locationId, taskId.
Provide guidance on handling common errors, timeouts, rate limits, and automatic retries.
See Endpoint 1 for the primary method path; customize as needed per endpoint.
Key fields: errorCode, retryAfter, status.
No-code setup lets you connect the GHL Tasks API to the Zapier App Connector quickly and automate workflows without writing code.
Easily map task data to your CRM, marketing, or support apps to streamline processes.
Iterate faster with ready-made triggers and actions built into Zapier.
An overview of terms and processes used when integrating GHL Tasks API with the Zapier App Connector.
OAuth 2.0 is an authorization framework that lets apps access user data without sharing passwords, using tokens and scopes.
Representational State Transfer (REST) API design; relies on standard HTTP methods and stateless interactions.
A specific URL and HTTP method to perform an action in an API.
A defined set of permissions granted to an app (e.g., locations/tasks.readonly).
Trigger automations when tasks appear or change in a specific location to keep teams aligned.
Fetch full task data and pass it into CRM, support, or marketing workflows for richer context.
Run periodic checks to surface overdue tasks and generate summaries for leadership reviews.
Gather GHL API credentials and authorize the Zapier App Connector to access your account.
Link your GHL account to Zapier App Connector and grant the required scope (locations/tasks.readonly).
Set up a Task Search trigger, map fields to your actions, and test the workflow.
The Tasks API scope locations/tasks.readonly allows read-only access to tasks within a location. To upgrade permissions or perform write actions, contact your GHL admin or request a higher scope for your app. This enables broader task management capabilities across endpoints.
Write operations are not available with the readonly scope. If you need to create or update tasks, you will need a higher level of access granted by your GHL administrator. Consider using a workflow that consumes read data and routes it to downstream systems. For write needs, request elevated permissions or a separate integration path that supports create/update endpoints.
Authenticate via OAuth 2.0 in the Zapier App Connector. After granting access, test the connection to ensure the credentials are valid and the endpoint responses are accessible. Keep your tokens secure and renew them as recommended by your security policies.
The primary endpoint highlighted here is POST /locations/:locationId/tasks/search. The API reference contains additional endpoints for listing, retrieving, and managing tasks. This page focuses on the search capability relevant to location-based task retrieval.
Use the Test feature in Zapier to run a sample search against a known locationId. Review the response to verify task data is returned and map fields accordingly. Adjust filters as needed to refine results.
Common errors include 401 Unauthorized, 403 Forbidden, and 429 Too Many Requests. Resolve by ensuring tokens are valid, scopes are correct, and requests respect rate limits. Monitor retry behavior and token expiry to minimize downtime.
The API reference is available in the GHL developer docs and through the Zapier App Connector docs. Links to these resources are provided in the resources section of this page for quick access.
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