Use your GHL API key with proper scopes (locations/tasks.readonly) and include it in your request headers to authorize calls to the Tasks API. Ensure your token is kept confidential and refreshed as needed.
Zapier authenticates with GHL through OAuth2 or API key depending on your setup. Configure your connection in Zapier to securely store credentials and reuse them in tasks automations.
POST /locations/:locationId/tasks/search (Endpoint1) — used to search for tasks within a location. Other endpoints are available in the API docs and can be wired in Zapier as needed.
Trigger: New or updated tasks found when performing a location-based search
Actions: Create, update, or synthesize tasks in GHL; route results to dashboards and teams
POST /locations/:locationId/tasks/search
locationId, query parameters, filters, task fields
Trigger: Form submission arrives via Zapier
Actions: Push data to Tasks API to create a new task
POST /locations/:locationId/tasks
locationId, taskName, dueDate, priority, notes
Trigger: Task status changes to completed
Actions: Update task status in GHL and push completion data to analytics
POST /locations/:locationId/tasks/update
locationId, taskId, status, completedAt
Rapid automation: Build multi-step workflows without writing code.
Centralized task data across tools via Zapier triggers and actions.
Scalable integrations with reusable templates and error handling.
This glossary covers essential terms used when linking GHL Tasks API with the Zapier App Connector and related endpoints.
API stands for Application Programming Interface. It enables apps to talk to each other by sending requests and receiving responses.
Authentication verifies your identity to access the API, typically via API keys or OAuth tokens.
An endpoint is a specific URL in an API that performs a defined action, such as searching tasks within a location.
A webhook is a callback URL that notifies your app when a particular event occurs.
Automatically create tasks in GHL when new form submissions arrive via Zapier.
Push task status changes to a centralized dashboard for stakeholders.
Schedule regular checks to ensure tasks are updated and due dates are accurate.
Authorize Zapier to access your GHL account and select the Tasks API you want to use.
Map fields like locationId, taskName, and status to ensure data flows correctly.
Run a test to confirm endpoints are returning expected data and deploy the workflow.
The Tasks API lets you search, create, and update tasks within GHL, enabling automated task management from Zapier. Use the App Connector to trigger these actions from your favorite apps and services without writing code. This integration reduces manual data entry and helps keep your teams aligned by pushing task updates to the right people automatically.
Use the Endpoint 1 path POST /locations/:locationId/tasks/search to query tasks within a specific location. This endpoint supports filters such as status, due date, and assignee to refine results. You can wire this endpoint into Zapier as a Trigger or Action to pull or push task data into GHL.
No coding is required for basic setups. Zapier App Connector provides a visual workflow builder to map fields and configure triggers and actions. For advanced scenarios, light scripting or custom fields can be used.
Common methods include API keys and OAuth2. Ensure tokens are stored securely and scoped correctly (locations/tasks.readonly for read operations).
Yes. The Tasks API supports filters like status and dueDate when performing task searches. Combine with locationId to get precise results. In Zapier, map these filters to your Trigger or Action fields to tailor your workflow.
Use built-in error handling, retries, and logging in Zapier. Validate responses from the API, and add conditional paths to gracefully manage failures and notify your team.
Refer to the official GHL API documentation for Tasks endpoints. The docs explain request formats, required headers, and available query parameters. You can also explore example workflows in the Zapier App Connector guide.
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