Use OAuth 2.0 with the surveys.readonly scope to access survey data from the Workflows API via the Zapier App Connector. Create a client in your GHL developer console, grant the surveys.readonly permission, and securely store the client credentials.
Connect via OAuth 2.0 or API Key depending on the connector configuration. Ensure tokens are stored securely and refreshed automatically to keep your automations humming.
GET /surveys/ — Retrieve a list of surveys GET /surveys/submissions — Retrieve submissions for surveys
Trigger: When a new or updated survey is detected in Workflows API.
Actions: Fetch surveys data and pass basic metadata (id, title, created_at) to Zapier.
/surveys/
id, title, description, created_at, updated_at
Trigger: New submission added to a survey
Actions: Retrieve submissions for a given survey and map response data
/surveys/submissions
survey_id, submission_id, respondent_email, submitted_at, responses
Trigger: N/A
Actions: Validate access tokens and enforce the surveys.readonly scope.
N/A
N/A
Automate survey data retrieval without writing code.
Set up quickly with drag-and-drop workflows and prebuilt actions.
Scale integrations securely across teams with centralized access control.
This glossary defines endpoints, triggers, actions, keys, and processes used to connect GHL Workflows API with the Zapier App Connector.
A URL path used to access a specific resource in the API.
An event that starts an automation workflow in Zapier.
A task performed in response to a trigger to transform or move data.
Methods used to verify identity and grant access (e.g., OAuth 2.0).
Pull survey results into a centralized dashboard in Zapier to monitor responses in real time.
Automatically send follow-up emails when certain survey answers meet criteria.
Notify teams of trends in submission data with configurable alerts.
Authorize the Zapier App Connector to access your Workflows API data.
Select GET /surveys/ and GET /surveys/submissions and map fields you need.
Create Zapier fields and routes to automate your workflows.
Answer: To authenticate, use OAuth 2.0 with the surveys.readonly scope for the Workflows API via the Zapier App Connector. Create a client in your GHL developer portal, authorize access, and securely store the client secret. In Zapier, select the Workflows API connection and complete the OAuth flow to establish a session. This ensures only allowed data is accessible and token refresh happens automatically. Second, ensure your app configuration includes the correct redirect URI and requested scopes. Regularly review granted permissions and rotate credentials as part of your security hygiene.
Answer: The available endpoints you’ll use for ProWorkflow are GET /surveys/ to list surveys and GET /surveys/submissions to fetch submissions. Depending on your workflow, you may only need one or both. If additional endpoints become available, you can add them to your Zapier app configuration. This page focuses on the two core endpoints to get you started without writing code. Note: Not all endpoints are required for every workflow; only enable and map the ones you need.
Answer: You can fetch data with pagination if the API supports it and your Zapier step is configured to handle next page tokens. You can apply basic filters via query parameters if supported by the endpoint (for example, date ranges). In many setups, you’ll retrieve a full list of surveys or all submissions for a survey and then use Zapier’ s built-in mapping to filter in your workflow. Always respect the surveys.readonly scope.
Answer: No coding is required to connect the Workflows API to Zapier App Connector. The integration is designed for no-code users: authorize via OAuth, select endpoints, and map fields using Zapier’s visual editor. If you need advanced logic, you can still insert simple filters and paths within Zapier workflows.
Answer: Map API fields to Zapier fields by configuring your Zapier trigger or action. For surveys, you might map id, title, created_at, and other metadata to your Zapier fields. For submissions, map survey_id, submission_id, respondent_email, and answers. Consistent field names make downstream automation reliable.
Answer: Rate limits vary by provider. With GHL’s Workflows API, stay within quotas by batching requests and using efficient triggers. If limits are approached, implement exponential backoff in your Zapier steps and consider caching non-changing data to reduce repeated calls.
Answer: API credentials are managed in your GHL developer console and within Zapier’s connection settings. Scopes define access levels (e.g., surveys.readonly). Store credentials securely, rotate them periodically, and never expose secrets in your Zapier workflows.
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Complete Operations Catalog - 126 Actions & Triggers
